Agenda - 03-13-2012 - 5j - Laserfiche WebLink

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2 • Changes in the days of usage to match the ERFM's current usage schedule of Saturday and Wednesday; • A rate of $20 per four-hour usage period that is consistent with the standard rate established in the adopted Facilities Use Policy and FY 2011-12 Fee Schedule; • Exception for use of the facility for Hog Day weekend, and possibly every three years, the Orange County Egg Hunt; • Language related to other uses by ERFM, or emergency situations; • Language specifying parking areas and expansion of uses; • Terms regarding insurance provisions, food trucks, sublicenses and annual meeting of parties; and • Change in facility or department names. The draft Agreement has been reviewed by the ERFM Board, and while in agreement with most of the provisions, the ERFM proposes to instead pay an annual fee of $500 for use of the Pavilion (please see attached letter). The letter also asserts that the proposed fee rate in the draft Agreement would put `considerable financial strain' on the Market. Staff contacted the Town of Carrboro regarding a frame of reference for usage fees for the Carrboro Farmers Market, and learned that under that contract, "The Chapel Hill-Carrboro Farmers Market, Inc." pays an annual rate of $2,000 to the Town for use of the market facility. FINANCIAL IMPACT: The draft revised Agreement would institute a usage charge, as anticipated in the 2009 Agreement. This flat rate fee would be $20 for each usage period, which corresponds to $160 per month (assuming four Saturday and four Wednesday rentals). The charge incorporates the established usage rate and method in the adopted FY 2011-12 Fee Schedule and the Facilities Use Policy. The ERFM has proposed an alternative charge of $500 per year ($4.81 per usage or $41.67/month). RECOMMENDATION(S): The Manager recommends that the Board approve the License Agreement and authorize the Chair to sign the Agreement on the Board's behalf.