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1 <br /> ORANGE COUNTY <br /> BOARD OF COMMISSIONERS <br /> ACTION AGENDA ITEM ABSTRACT <br /> Meeting Date: March 13, 2012 <br /> Action Agenda <br /> Item No. 5`q <br /> �— <br /> SUBJECT: Bid Award: Electronic Security Control System Upgrade for Orange County Jail <br /> DEPARTMENT: Sheriff, Financial Services & PUBLIC HEARING: (Y/N) No <br /> Asset Management Services <br /> ATTACHMENT(S): INFORMATION CONTACT: <br /> Sheriff Lindy Pendergrass, 245-2900 <br /> David Cannell, Financial Services, <br /> 245-2651 <br /> Clarence Grier, Financial Services, <br /> 245-2453 <br /> Pam Jones, Asset Management <br /> Services, 245-2652 <br /> PURPOSE: To consider awarding a contract for the purchase and installation of an Electronic <br /> Security Control System Upgrade for the Orange County Jail from Norment Security Group, Inc. <br /> through its Garner, North Carolina location. <br /> BACKGROUND: The 1997 Jail Annex included a control system for doors and intercom <br /> system that is no longer in production and no longer supported by the manufacturer. Significant <br /> improvements in technology now provide systems with touch screen activation and the ability to <br /> include the control system located in the main Jail control room, providing a single system <br /> capable of controlling the entire facility. <br /> North Carolina General Statute 143-129 allows local governments to use the "piggy-back" <br /> acquisition method to obtain items without a separate bid procedure. If a vendor is willing to <br /> extend the same, or more favorable, pricing and other terms to the local government, the law <br /> allows for the acquisition to be made from a contractor that has, within the past 12 months, <br /> contracted to furnish the item(s) to: (1) the federal government or any federal agency; (2) the <br /> State of North Carolina or any agency or political subdivision of the state; or (3) any other state <br /> or agency or political subdivision of that state. The acquisition proposed for the Orange County <br /> Jail would be "piggy-backed" on a bid awarded to Norment Security Group, Inc. by the County <br /> of Nevada, California. Norment Security Group's corporate offices are located in Montgomery, <br /> Alabama, and include a location in Garner, North Carolina. <br /> The statute that authorizes "piggy-back" bids requires that the entity advertise its intentions ten <br /> (10) days prior to a meeting in which the matter is to be considered. Orange County has <br /> fulfilled that advertising requirement. <br />