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5 <br /> • Create a policy on linking to non-County websites <br /> • Create Board meeting summaries for public consumption by the following <br /> morning <br /> • Decide.whether to use social media tools; if yes, develop a policy <br /> • Determine if there is value in tape-delayed meetings <br /> • Develop incentives for the public to attend meetings <br /> • Educate public about how to access County information in public access <br /> locations <br /> • Educate residents about County successes <br /> • Examine tools for use in reaching out to citizens in rural areas <br /> • Give the public information on issues prior to Board meetings and on <br /> County processes and services, generally <br /> • Increase capacity by hiring a PIO <br /> • Keep internal and external audience clear on action items during Board <br /> meetings by using technology <br /> • Publicize advisory board meetings broadly <br /> • Publicize Board meeting items of current interest outside meeting room <br /> (possibly on a bulletin board) <br /> • Push out agenda and meeting highlights (not just agenda link) before <br /> Board meetings <br /> • Revise structure and order of meeting agendas <br /> 7. COMMUNICATIONS PRIORITIZATION-FIRST ROUND PRIORITIES <br /> Using the 1999 Strategic Communications Plan and the 2009-2010 Goals and <br /> Priorities as a framework, Commissioners reviewed the list of the County's <br /> current activities and new ideas. Each Commissioner then selected their top <br /> seven communications priorities using the "dot voting" method. The Board's <br /> collective votes on the 19 existing priorities are summarized below (with the <br /> number of votes on each priority in parentheses). The Board's top nine <br /> priorities (there are nine priorities because three items received three votes) are <br /> noted in bold. <br /> 1. Hire a PIO (5), <br /> 2. Use technology to be clear on meeting action items (4), <br /> 3. Push out Board agenda and highlights before and after meetings (4), <br /> 4. Examine tools to reach rural citizens (4), <br /> 5. Live-stream Board meetings (4), <br /> 6. Expand/continue to support available e-services (3), <br /> 7. Push out Board meeting summaries by the following morning (3), <br /> 8. Educate residents about how to access County resources (3), <br /> 9. Decide whether or not to use social media tools (3), <br /> 10. Publicize advisory board meetings (2), <br /> 11. Educate residents about County services (2), <br /> 12. Continue to produce press releases (2), <br /> 13. Continue to offer Board minutes on website (1), <br /> 14. Maintain/improve website (1), <br /> 15. Reconsider agenda structure (1), <br /> 16. Educate residents about County successes (1), <br /> 17. Consider the value of tape-delayed meetings (1), <br /> 18. Develop incentives for attending Board meetings (1), and <br />