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End of Year Maintenance - The Systems Administrator will perform typical end- <br />of-year maintenance, outlined below. Any additional end of year maintenance <br />should be treated as a special project. <br />Within 2 months of the end of the 2011- 2012 Fiscal Year, the Systems <br />Administrator will delete: 1) withdrawn items; 2) items lost, missing or <br />claimed for at least 2 years; 3) untinked bibliographic records; and 4) <br />unlinked authority records <br />ii. They Systems Administrator will prepare Polaris collection statistics for <br />the State Aid Report <br />c. End of Intralibrary Loan Services <br />The systems administrator will update Polaris Holds Routing information <br />to limit intralibrary loans within the timeline agreed upon by the county <br />library directors <br />ii. Local catalogers will be responsible for making any desired changes to <br />the holdability information at the item record level <br />d. Migration Support <br />i. Data Extraction <br />1. For each data migration, a copy of the database will be made for <br />the purpose of extracting data. Data will not be extracted directly <br />from the live database <br />2. Copies of the database must be made by staff of the Polaris <br />Library System; each county library will be responsible for the <br />service charges associated with their migration process <br />3. In the case of complication, the live database will not be <br />compromised in order to facilitate a migration process <br />4. The Systems Administrator will not be responsible for extracting <br />data from Polaris <br />5. The Systems Administrator will not be responsible for <br />reformatting data as it is migrated to the new system <br />ii. Data Cleanup - For the benefit of remaining libraries and their customers, <br />the Systems Administrator will perform the following cleanup within the <br />existing Hyconeechee Polaris ILS database following each data migration <br />9 <br />