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11 <br />5. All recommendations and reports of the advisory board, approved in the form of <br />motions, shall be conveyed exclusively to the Orange County Board of <br />Commissioners for consideration, approval or denial. Outcomes are reported back <br />to the advisory board. <br />F. Minutes <br />1. Minutes shall be taken of all advisory board meetings and submitted to the Clerk to <br />the Board of Orange County Commissioners for retention and distribution to the <br />Orange County Board of Commissioners. <br />SECTION VII. SUBCOMMITTEES <br />A. Purpose and Formation <br />1. Subcommittees may be formed by the advisory board to research and make special <br />recommendations on special issues or areas in order to carry out the duties of the <br />advisory board. <br />2. All subcommittees shall be reviewed by the appointing body on an annual basis to <br />determine continued need and realignment with the priorities of the advisory <br />board. <br />3. 7S]OC~111111 cccc~ a~ ~8~ ~}6E a(1~ ~er~~erar-y~-in na~are Approved ~ <br />subcommittees must have documented goals, deliverables, and a timeline. The <br />subcommittee will cease to meet when these are satisfied. <br />4. The advisory board Chair may request that the Orange County Board of <br />Commissioners change the structure and/or operating procedures of the advisory <br />board if he or she deems it essential for improving the board's productivity and <br />effectiveness. <br />5. A subcommittee can be formed with the approval of the advisory board chair and <br />majority vote of the advisory board. <br />6. Subcommittees shall operate as directed by the advisory board. <br />B. Procedure and Membership <br />1. A member of the subcommittee shall take responsibility for taking minutes of <br />subcommittee meetings and shall report to the advisory board the subcommittee's <br />progress toward its stated objectives, including dissenting viewpoints. <br />2. Subcommittees shall operate by majority vote. <br />3. Subcommittees may request a technical representative be approved by the County <br />Manager. <br />4. Subcommittees shall operate openly as defined by applicable North Carolina State <br />law and local ordinances and policies. <br />5. Membership on subcommittees shall be voluntary unless policy dictates otherwise. <br />SECTION VIII. QUORUM AND VOTING <br />A. Quorum <br />1. A quorum for a meeting of an advisory board and any subcommittee thereof shall <br />consist of a majority of the number of appointed members. Vacant positions are <br />not counted when determining if a quorum is present. <br />Page 10 of 14 <br />