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17 <br />iii. Actual project implementation and training dates will be based on <br />the nature of the support or training request. All requests are <br />subject to approval by the Orange County Public Library Director <br />b. End of Year Maintenance - The Systems Administrator will perform <br />typical end-of-year maintenance, outlined below. Any additional end of <br />year maintenance should be treated as a special project. <br />i. Within 2 months of the end of the 2011- 2012 Fiscal Year, the <br />Systems Administrator will delete: 1) withdrawn items; 2) items <br />lost, missing or claimed for at least 2 years; 3) unlinked <br />bibliographic records; and 4) unlinked authority records <br />ii. The Systems Administrator will prepare Polaris collection statistics <br />for the State Aid Report <br />c. End of Intralibrary Loan Services <br />The Systems Administrator will update Polaris Holds Routing <br />information to limit intralibrary loans within the timeline agreed <br />upon by the county library directors <br />ii. Local catalogers will be responsible for making any desired <br />changes to the holdability information at the item record level <br />d. Migration Support <br />i. Data Extraction <br />1. For each data migration, a copy of the database will be <br />made for the purpose of extracting data. Data will not be <br />extracted directly from the live database <br />In the case of complication, the live database will not be <br />compromised in order to facilitate a migration process <br />3. The Systems Administrator will not be responsible for <br />extracting data from Polaris <br />4. The Systems Administrator will not be responsible for <br />reformatting data as it is migrated to the new system <br />ii. Data Cleanup - For the benefit of remaining libraries and their <br />customers, the Systems Administrator will perform the following <br />cleanup within the existing Hyconeechee Polaris ILS database <br />following each data migration <br />Memorandum of Understanding 15 <br />Final January 11, 2012 <br />