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APPROVED 12/13/2011 MINUTES ORANGE COUNTY BOARD OF CONFMtSSIDNERS, BUDGET WORK SESSION October 25,209 9 7:�QAm The Orange County Board of Commissioners for a Work Session on Thursday, October 25, 2011 at 7:00 p.m. at the Link Government Services Center in Hillsborough, N.C. COUNTY COMMISSIONERS PRESENT: Chair Bernadette Pelissier and ` Commissioners Valerie Foushee, Alice M. Gordon, Pam Hemminger, Barry Jacobs, Earl McKee and Steve Yuhasz COUNTY COMMISSIONERS ABSENT: COUNTY ATTORNEY PRESENT: John Roberts COUNTY STAFF PRESENT: Assistant County Manager Gwen Harvey and Clerk to the Board Donna S. Baker(All other staff members will be identified appropriately below) 1. Outside Drive-bv Book Droq at Main Librarv Library Services Director Lucinda Munger said that the purpose of this report is to give the Board of County Commissioners an opportunity to discuss a library patron's request to provide a drive-by book drop at the Main Library in Orange County. The County Manager, the Library, and Asset Management Services staff has provided the Board with three options. The analysis of the options is given in the attached report. There was also a letter from Mr. Phil Barton, who was the hired library project consultant for the development of the site. In the letter Mr. Barton outlines the reasoning for not including a drive-by book drop in the original plans and his opinion as to the possible impact on current library operations. The $15,600 in the report is for the cost of purchasing the necessary equipment only. There will be additional costs associated with retrofitting either site in option 1 and option 2. Option 1 is the jut-out at the garage entrance off of Margaret Lane. Option 2 is retrofitting the exterior of the Main Library itself in the children's area. Either one of the options would have to be reviewed and approved by the Town of Hillsborough Planning Department and the Historic District Commission. Option 3 is to replace the current sign that says, "Book Drop Only, 5 minute parking" with something that just says, "book drop only" in really big letters. Sfaff will monitor the space for the next finro months, especially between the hours of 10:00 a.m. and 4:00 p.m. Assistant County Manager Gwen Harvey recognized Jean Brooks, the resident that brought this issue to the Board of Commissioners and has been working with the staff on this request Chair Pelissier asked which options the Board would like the Manager to pursue. Commissioner Gordon said that she would like option 3, the parking space option. Commissioner Yuhasz said that when the Library was being developed, he had talked about the possibility of putting a book drop on the left-hand side of the library but was told this was not possible. He then talked to library staff about this remote book drop and the operational difficulties and then decided this was not an option. He wants to maintain the children's section of the library. He said that, with option three, he looked at the parking spaces and there are finro handicapped spaces that are the closest. He asked if it was required that these handicapped spaces be the closest or if the book drop could be the first space: < Jeff Thompson said that the code has recently changed and as long as the handicapped space is on a level surface it is ok.