2011-314b Housing - NC Housing Coalition for 2011-2012 Continuum of Care Participation Agreement

Browse Search

The program is administered by the HMIS Lead Agency, which will serve as the liaison between the Continuum of Care, agencies within the Participating Continuum of Care and Bowman Systems, Inc., the developer of the CHIN HMIS. The Lead Agency for the Participating Continuum of Care has and assumes no responsibility for the performance of the Agencies within the Participating Continuum of Care ("Participating Agency") under this Agreement. II. HMIS LEAD AGENCY RESPONSIBILITIES TO PARTICIPATING AGENCIES WITHIN THE CONTINUUM OF CARE 1. HMIS Lead Agency will provide the Participating Agency 24-hour access to the CHIN HMIS data- gathering system, via Internet connection, subject to force majeure and routine maintenance procedures. 2. HMIS Lead Agency will provide HMIS Privacy Notices, Client Release of Information, client intake, and other forms for use, in conjunction with Participating Agency forms, in local implementation of the CHIN HMIS functions. 3. HMIS Lead Agency will provide both initial training and periodic updates to that training for core staff of the Participating Agency regarding the use of the CHIN HMIS, with the expectation that the Participating Agency will take responsibility for conveying this information to all Participating Agency staff using the system. 4. HMIS Lead Agency will provide basic user support and technical assistance (i.e., general trouble- shooting and assistance with standard report generation) as described in CHIN's policies and procedures, which may be amended from time to time as needed ("Policies and Procedures"). 5. HMIS Lead Agency will not make public reports on client data that identify specific persons, without prior agency nd where Y( necessary, client) permission. Public reports otherwise published will be limited to presentation of aggregated data within the CHIN HMIS. 6. HMIS Lead Agency's publication practices will be governed by policies established by the CHIN Steering Committee or relevant committees thereof for statewide analysis and will include qualifiers necessary to clarify the meaning of published findings. III. PRIVACY AND CONFIDENTIALITY A. Protection of Client Privacy 1. The Participating Continuum of Care will assist CHIN in monitoring agency usage within the continuum and to comply with applicable federal and state laws regarding protection of client privacy. 2. The Participating Continuum of Care will assist CHIN in monitoring agencies within the continuum to comply specifically with the requirements set forth in the Homeless Management Information .Systems (HMIS); Data and Technical Standards Final Notice, 69 Fed. Reg. 45,903 (July 30, 2004) and related regulations promulgated by the U.S. Department of Housing and Urban Development ("HUD")with respect to Homeless Management Information Systems, specifically the March 2010 Homeless Management Information System (HMIS) Data Standards. 3. The Participating Continuum of Care will assist CHIN in monitoring agencies within the continuum comply specifically with Federal confidentiality regulations as contained in the Code of Federal Regulations, 42 CFR Part 2, regarding disclosure of alcohol and/or drug abuse records. 4. The Participating Continuum of Care will assist CHIN in monitoring agencies within the continuum comply specifically with the Health Insurance Portability and Accountability Act of 1996, 45 C.F.R., Parts 160 & 164, and corresponding regulations established by the U.S. Department of Health and Human Services, as applicable.