Minutes 11-10-2011 - Laserfiche WebLink

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the meetings occurred must be given as soon as possible after the meeting in accord with North Carolina Law and by delivery to the Clerk to the Board. D. Notice of Meetings Generally 1. Notice of advisory board meetings, including public hearings and appeals if applicable, and agendas shall be made available to all members and interested parties, and to any person who requests such notice, at least ten (10) days in advance of the meeting by e-mail and by posting on the Orange County government website. 2. All applicable notice requirements established by North Carolina law shall be followed. E. Agendas 1. Board members and/or staff members should submit agenda items to the Chair and staff at least ten (10) days prior to a scheduled meeting. 2. The agenda must provide a description of each item of business to be transacted or discussed so that interested members of the public will be capable of understanding the nature of each agenda item. 3. As a general rule, only those items appearing on the agenda will be discussed or voted on. However, if an item is raised by a member of the public, the advisory board may accept public comment and discuss the item so long as no action is taken until a subsequent meeting. 4. With the Chair's agreement, the designated staff will develop and distribute to each member an agenda listing the matters to be considered at upcoming advisory board meetings. Also, so far as practicable, copies of all written reports that are to be presented to the advisory board for members' review will be included in this package at least ten (10) days before the meeting. 5. All recommendations and reports of the advisory board, approved in the form of motions, shall be conveyed exclusively to the Orange County Board of Commissioners for consideration, approval or denial. Outcomes are reported back to the advisory board. F. Minutes 1. Minutes shall be taken of all advisory board meetings and submitted to the Clerk to the Board of Orange County Commissioners for retention and distribution to the Orange County Board of Commissioners. Commissioner Gordon made reference to page 9-13, Agendas. In item #1 it says that members should submit items for the agenda 10 days before the meeting and in item #4 it says packets will be released 10 days before the meeting. Commissioner Yuhasz suggested that it say that board members can submit agenda items to the Chair for consideration so that it is not implied that it is a guarantee that whatever an advisory board member wants on the agenda will be on there. It was suggested 15 days for item 1 and 10 days for item 4.