Minutes 11-10-2011 - Laserfiche WebLink

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Agendas are placed at the Orange County library only now ( Chapel Hill Library requested that we no longer deliver agendas because no one ever asked for them —the preference of patrons was to look at the agendas on-line) For all other meetings (special, work sessions, etc.) a copy of the agenda and attachments shall be available to members of the news media the morning of the moo+ip prior to the meeting (usually 48-72 hours before the meeting on-line). (c) The board may, by approval a majority of its of three members, i.e. an affirmative vote equal to a quorum ( where mentioned, change three (3) to a "majority" to constitute a quorum of the board. Chair Pelissier made reference to pages 11-14 and said that they were not controversial and the Board could move on to the next item. Commissioner Gordon said that some of these items can be controversial. She made reference to the section (page 12 of the abstract) which deals with placing copies of the agenda in libraries. She said that it was particularly important to include copies of public hearing agendas for the public in the libraries. She wants to make sure that the Chapel Hill Public Library is not being deleted from the list of places to include these documents. She said that people have told her that they have read these documents in the library. Clerk to the Board Donna Baker said that she was asked about this because of the moving of the library into the mall. She will clarify with the Chapel Hill Library. Chair Pelissier suggested leaving Chapel Hill Library in the document and if they do not accept, then they do not accept, but Orange County would like it to be there. That way the decision is on Chapel Hill. Donna Baker will clarify placing the Quarterly Public Hearing Agendas versus Regular Agendas with the Chapel Hill Library. Commissioner Gordon made reference to page 13 of the abstract and the Appointments in the Consent Agenda. She said that she thought that the Board decided to take Appointments out of the Consent Agenda. Commissioner Gordon said that she is also concerned about Planning items and that the Board's general policy is not to hold a vote the first time the item is held for Planning items. Discussion ensued on this issue and the Board agreed to add an exception that Planning items could be voted upon with unanimous consent of the Board at a public hearing. Commissioner Gordon made reference to when to add items to the agenda, which is on page 7. Her thought process is that an item is not added to the agenda unless it is urgent or time-sensitive. Commissioner Yuhasz said that he does not understand all of the implications of that, so he is not in favor of that. Chair Pelissier said that she agrees in principle, but she would rather leave it as is. Page 16: Rule 10. Informal Public Comments—change to: Items not on the Printed Agenda: I hour total. Page 16: Rule 11. Order of Business.