2011-328 Planning - DOT Construction, Inc. for bus shelters at DTCC

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reasonable efforts to replace a committed DBE firm that does not perform as intended with another committed DBE firm or completes the work with its own forces without the County's approval, the Contractor may be disqualified from further bidding for a period of up to 6 months.. The Contractor shall comply with the following for replacement of committed DBE. (A) Performance Related Replacement When a DBE is terminated or fails to complete its work on the contract for any reason, the Contractor shall take all necessary, reasonable steps to replace the DBE subcontractor with another DBE subcontractor to perform at least the same amount of work as the DBE that was terminated. The Contractor is encouraged to first attempt to find another DBE firm to do the same work as the DBE that was being terminated. To demonstrate necessary, reasonable good faith efforts, the Contractor shall document the steps they have taken to replace any DBE subcontractor who is unable to perform successfully with another DBE subcontractor. Such documentation. shall include but not be limited to the following: (1) Copies of written notification to DBEs that their interest is solicited in subcontracting the work defaulted by the previous DBE subcontractor or in subcontracting other items of work in the contract. (2) Efforts to negotiate with DBEs for specific subbids including, at a minimum: (a) The names, addresses, and telephone numbers of DBEs who were contacted. (b) A description of the information provided to DBEs regarding the plans and specifications for portions of the work to be performed. (3) For each DBE contacted but rejected as unqualified, the reasons for the Contractor's conclusion. (4) Efforts made to assist the DBEs contacted, if needed, in obtaining bonding or insurance required by the Contractor. (B) Decertification Replacement (1) When a committed DBE is decertified by the North Carolina Department of Transportation after a Request for Subcontract has been received by the County, the Orange County will not require the Prime Contractor to solicit replacement DBE participation equal to the remaining work to be performed by the decertified firm. The participation equal to the remaining work performed by the decertified firm will count toward the contract requirement.