Agenda - 12-13-2011 - 5i - Laserfiche WebLink

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ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: December 13, 2011 Action Agenda , Item No. J - I SUBJECT: Lease Approval: '1914 New Hope Church Road to Orange County Board of Education DEPARTMENT: Asset Management Services PUBLIC HEARING: (Y/N) No (AMS), County Attorney ATTACHMENT(S): Lease INFORMATION CONTACT: Pam Jones, AMS, 245-2652 John Roberts, County Attorney, 245-2318 PURPOSE: To consider approving along-term lease with the Orange County Board of Education for County-owned property at 1914 New Hope Church Road. BACKGROUND: On August 23, 2011 the Board of Commissioners authorized staff to negotiate terms of a long-term lease with the Orange County Board of Education (OCBOE) for property at 1914 New Hope Church Road, Chapel Hill. The results of that effort are reflected in the attached lease document. A summary of terms is as follows: • Term: 20 years beginning January 1, 2012 through December 31, 2031 • Rent Value: approximately $85,000 per year, suspended in favor of in-kind contribution to Orange County Schools • Permitted Use: Office space for administrative and support staff • Repair and Maintenance: responsibility of OCBOE • Modifications to building interior or exterior must be approved by County prior to commencement of work • Utilities: responsibility of OCBOE • Insurance: responsibility of OCBOE, with annual Certificate of Insurance reflecting replacement value of structure and appropriate Additional Insured as stipulated by the lease submitted to County • Environmental Impairment of site strictly prohibited • Site reverts to Orange County at termination of lease or should OCBOE deem it no longer appropriate for use. FINANCIAL IMPACT: Primary financial impact to the County would be reflected in the reduced operational costs associated with the maintenance and upkeep of the facility. The facility has