Abstract - Annual Renewal of Interlocal Agreement between Town of Hillsborough and Orange County for Stormwater Program Management and Erosion Control Services

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ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: November 1, 2011 Action Agenda, Item No. 5- I SUBJECT: Annual Renewal of Interlocal Agreement between Town of Hillsborough and Orange County for Stormwater Program Management and Erosion Control Services DEPARTMENT: Planning and Inspections PUBLIC HEARING: (Y/N) No Erosion Control Division ATTACHMENT(S): 1. Town of Hillsborough Renewal Request 2. 2010 Interlocal Agreement INFORMATION CONTACT: Terry Hackett, Stormwater Resource Officer, 245-2588 Ren Ivins, Erosion Control Supervisor, 245-2586 Craig Benedict, Planning Director, 245-2592 PURPOSE: To consider renewal of the Interlocal Agreement between the Town of Hillsborough and Orange County to continue implementation of the stormwater and erosion control programs for the Town by Planning & Inspections' Erosion Control Division. BACKGROUND: On December 6, 2010 the Board of County Commissioners approved an updated Interlocal Agreement to continue implementation of the stormwater and erosion control programs for the Town of Hillsborough by Planning & Inspections' Erosion Control Division. The agreement is valid for five years, but it contains a provision that the agreement must be renewed annually upon written consent of both parties. The Town of Hillsborough has provided a letter requesting renewal of the agreement for the next permit year (See Attachment 1). FINANCIAL IMPACT: Developer fees for erosion control are collected and retained by the County to cover the erosion control duties listed in the agreement. The additional duties required to implement the Town's stormwater program as outlined in the agreement are funded solely through payment to the County by the Town. Payments from the Town are paid quarterly as shown on Schedule A of the agreement (see Attachment 2). Total annual payment is $80,000. As part of the approval of the agreement last year, a cost recovery analysis showed that the collected fee is sufficient to offset staff time, overhead costs and cover equipment costs needed to implement the program. No change in payment is proposed. RECOMMENDATION(S): The Manager recommends the Board approve the one-year renewal of the Interlocal Agreement and authorize the Manager to sign Attachment 1. Additionally, in order to make the renewal process more efficient, the Manager recommends that the Board allow the Manager to authorize future annual renewal terms of this agreement provided that there is no change in scope of services or payment schedule.