2011-327 EMS - NC Division of Emergency Mangement for Table top Exercises $5,000

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■ Provide quarterly progress reports to the NCEM Branch office personnel using the latest EMPG Quarterly Report form by the following dates: 31 December, 31 March, 30 June and 30 September. ■ File Retention: Grantee is required to maintain records and (invoices) of this grant for five (5) years after termination of the grant, or audit if required, or longer where required by law, as outlined in Attachment A; attached and incorporated by reference. However, if litigation, claim or audit has been initiated prior to the expiration of the five -year period and extends beyond the five -year period, the records shall be retained until all litigation, claims or audit findings involving the records have been resolved. ■ Employees must be covered by an approved Pay Plan. However, the Director may be exempt from this requirement; ■ The political subdivision must have an acceptable local travel regulation plan or accept the state travel regulations. 6. Conditions: The County of Orange certifies that it understands and agrees that funds will only be expended for those projects outlined in the funding amounts as individually listed in the 2011 EMPG Application Packet, incorporated by reference herein. The County of Orange also certifies that it understands and agrees to comply with the general and fiscal terms and conditions of the grant including special conditions; to comply with provisions of the applicable laws, rules and policies governing these funds; that all information is correct; that there has been appropriate coordination with affected agencies; that it is duly authorized to commit the Grantee to these requirements; that costs incurred prior to grant application approval will result in the expenses being absorbed by the Grantee; and that all agencies involved with this project understand that all federal funds are limited to a 24 -month period. 7. Supplantation: Grantees are required to provide assurance that grant funds will not be. used to supplant or replace local or state funds or other resources that would otherwise have been available for homeland security activities. In compliance with that mandate, the County of Orange certifies that the receipt of federal funds through the North Carolina Division of Emergency Management shall in no way supplant or replace state or local funds or other resources that would have been made available for homeland security activities. 8. Compliance. Grantee shall comply with the applicable statutes, ordinances, regulations, licensing requirements, policies, guidelines and requirements, reporting requirements and certifications and other regulatory matters that are applicable to the conduct of its business and purchase requirements performed under this MOA, including those of federal requirements and State and local agencies having appropriate jurisdiction and found in the applicable FY11 EMPG Program Guidance and Application Kit. Grantee shall be wholly responsible for the purchases to be made under this MOA and for the supervision of its employees and assistants. Failure to comply with the specified conditions will result in the return of this grant award to the North Carolina Division of Emergency Management. 9. Responsibilities: The State of North Carolina, Department of Crime Control and Public Safety, Division of Emergency Management (Grantor) shall: (1) Provide funding to the County of Orange to perform the work activities as described herein. (2) Conduct a review of the project to ensure that it is in accordance with FY 2011 EMPG Program requirements. (3) The performance period for the award to the State of North Carolina, Department of Crime Control and Public Safety, Division of Emergency Management, ends on September 30, 2012. Funds allocated for the performance of the work activities must be encumbered and invoices received by the State of North Carolina, Department of Crime Control and Public Safety, Division of Emergency Management (Grantee), by September 30, 2012. (4) Directly monitor the completion of this project. b. The County of Orange (Grantee) shall: (1) Expend FY 2011 Emergency Management Performance Grant Program funds in accordance with the applicable EMPG and USDHS Program Guidance and Application Kit(s), the Grant Application Package, and the Grant Award and Special Conditions documents, incorporated by reference herein, of this MOA for the performance of the work activities. 2011 Annual Grant Award Page 3 of 10