2011-326 ES - Dept. of Crime Control and Public Safety, NC Division of Emergency Management - MOA

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C. Sub-grantee shall order,receive,inspect, and stage the items at its own facility.The purchase or acquisition of any additional materials, equipment, accessories or supplies, or the provision of any training beyond that identified in this MOA shall be the sole responsibility of Sub-grantee and shall not be reimbursed under this MOA. D. Submit invoice(s)requesting reimbursement for item(s)received to the NCEM Exercise Program Manager, Carolyn Freitag. Grantee will reimburse Sub-grantee for eligible costs as outlined in the applicable USDHS Program Guidelines and Application Kits. E. Complete the procurement(s)process not later than 12/31/2011. F. Provide quarterly progress reports to the NCEM Homeland Security grants manager as described in Attachment 2 by the following dates: as appropriate for the exercise planning process. G. Comply with the applicable federal statutes,regulations,policies, guidelines and requirements,reporting requirements and certifications as outlined in the applicable USDHS Program Guidelines and Application Kits. H. Retain all original records pertinent to this MOA for three years from the date of the final Financial Status Report, as outlined in the applicable USDHS Guidelines and Application Kits and the USDHS Financial Management Guide, with the following exception: If any litigation, claim or audit is started before the expiration of the three year period and extends beyond the three year period, the records will be maintained until all litigation, claims or audit findings involving the records have been resolved. I. The Sub-grantee further agrees to comply with current federal suspension and debarment regulations pursuant to OMB Circular A-133 which states in pertinent part that "[e]ffective November 26, 2003, when a non-federal entity enters into a covered transaction with an entity at a lower tier, the non-federal entity must verify that the entity is not suspended or debarred or otherwise excluded. SUB-GRANTEE shall be responsible to ensure that it has checked the federal Excluded Parties List System (EPLS) to verify that contractors or sub- recipients have not been suspended or debarred from doing business with the federal government." VIII. FUNDING AND COMPENSATION Grantee will reimburse Sub-grantee for the actual eligible costs incurred for the subject of this grant, not to exceed$5,000.00 (Five Thousand Dollars). Funds will be provided by the State of North Carolina,Department of Crime Control and Public Safety,Division of Emergency Management. The allocation of funds will be from the USDHS FY 2007 Homeland Security Grant Program. All terms and conditions of this Agreement are dependent upon and subject to the allocation of funds from USDHS and Grantee for the purposes set forth and the MOA shall automatically terminate if funds cease to be available. Allowable eligible costs shall be determined in accordance with the applicable federal regulations, including but not limited to, 28 C.F.R. Parts 66, 67, 69 and 70, and the applicable Page 3 of 12