ORD-2011-028 Budget Ordinance Amendment #1B for $192,243 Link Center Geothermal HVAC

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1.b. Resolution of Award awarding the bid to J.F. Wilkerson of Morrisville, North Carolina at a cost of $2,942,954.46; 2. Authorize the Manager to execute change orders up to $250,000; 3. Authorize the Chair to sign the Resolution of Award on behalf of the Board; 4. Approve and authorize the Chair to sign the contract on behalf of the Board, pending execution of bonds, insurance and County Attorney approval; and 5. Authorize related alternate engineering design. A.1 ACCEPTANCE OF EPA SPECIAL APPROPRIATIONS GRANT FUNDS FOR CONSTRUCTION OF THE CENTRAL EFLAND & NORTH BUCKHORN SEWER IMPROVEMENTS PURPOSE: To consider accepting the EPA Special Appropriations (SPAP) grant funds for construction of the Central Efland and North Buckhorn Sewer Improvements. BACKGROUND: In both 2003 and 2005, Congressman David Price worked to receive funding totaling $900,000 and $500,000 respectively in the EPA's SPAP program. Since that time, the County has worked through the appropriate processes and was given a Notice of Award for these two grants in December 2010 (Attachment 1) which was conditionally affirmed pending Capital Investment Plan (CIP) and companion loan acceptance. The net of the two EPA SPAP grants is $1,348,400. Because the EPA delegates a large amount of review authority for grant funded projects to the State's Construction Grants & Loans division of North Carolina Department of Environment and Natural Resources (NCDENR), the State receives a percentage of the grant to cover the administrative costs. Because County financial policy requires the BOCC to formally accept grant funds prior to expenditure, staff is requesting that the BOCC approve acceptance of these grant funds for the purpose of constructing the Central Efland and North Buckhorn Sewer Improvements. The grant funds will provide approximately 1/3 of the total construction costs and are a vital financing component for this project. In addition, these funds have already been incorporated into the County's CIP as part of this project. FINANCIAL IMPACT: Accepting these funds will provide $1,348,400 towards the construction of the Central Efland and North Buckhorn Sewer Improvements. A.2 CENTRAL EFLAND — PHASE 2 NORTHERN BUCKHORN STATE REVOLVING LOAN SEWER FUNDING PURPOSE: To ratify a Resolution reiterating the Board's decision from June 21, 2011, approving the offer of a State Revolving Fund (SRF) Loan to fund the construction of the Efland and North Buckhorn sewer extensions. BACKGROUND: The BOCC was previously presented with the opportunity to accept a SRF loan in the amount of $3,500,000 for the construction of sewer improvements in the Efland and North Buckhorn communities. The loan is from the North Carolina Department of Environment and Natural Resources. The BOCC approved this loan offer on June 21, 2011. Since that time, staff has been notified that in order to formally accept the loan, the loan approval must take the form of a Resolution.