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<br />Contract No. TJCOG-CBS-Q04
<br />(i) Payrolls and basic records relating thereto shall be maintained by the Contractor during the course of
<br />the work and preserved for a period of three years thereafter for all laborers and mechanics working at
<br />the site of the work (or under the United States Housing Act of 1937, or under the Housing Act of 1949,
<br />in the construction or development of the project). Such records shall contain the name, address, and
<br />social security number of each such worker, his or her correct classification, hourly rates of wages paid
<br />(including rates of contributions or costs anticipated for bona fide fringe benefits or cash equivalents
<br />thereof of the types described in section 1(b)(2xB) of the Davis-Bacon Act), daily and weekly number
<br />of hours worked, deductions made and actual wages paid. Whenever the Secretary of Labor has found
<br />under 29 CFR 5.5(a)(lxiv) that the wages of any laborer or mechanic include the amount of any costs
<br />reasonably anticipated in providing benefits under a plan or program described in section 1(b)(2xB) of
<br />the Davis-Bacon Act, the Contractor shall maintain records which show that the commitment to provide
<br />such benefits is enforceable, that the plan or program is financially responsible, and that the plan or
<br />program has been communicated in writing to the laborers or mechanics affected, and records which
<br />show the costs anticipated or the actual cost incurred in providing such benefits. Contractors employing
<br />apprentices or trainees under approved programs shall maintain written evidence of the registration of
<br />apprenticeship programs and certification of trainee programs, the registration of the apprentices and
<br />trainees, and the ratios and wage rates prescribed in the applicable programs.
<br />(ii) (A) The Contractor shall submit weekly for each week in which any Contract work is performed a
<br />copy of all payrolls to the Department of Energy if the agency is a party to the Contract, but if the
<br />agency is not such a party, the Contractor will submit the payrolls to the Recipient or Subrecipient (as
<br />applicable), applicant, sponsor, or owner, as the case may be, for transmission to the Department of
<br />Energy. The payrolls submitted shall set out accurately and completely all of the information required to
<br />be maintained under 29 CFR 5.5(a)(3)(i), except that full social security numbers and home addresses
<br />shall not be included on weekly transmittals. Instead the payrolls shall only need to include an
<br />individually identifying number for each employee (e.g., the last four digits of the employee's social
<br />security number). The required weekly payroll information may be submitted in any form desired.
<br />Optional Form WH-347 is available for this purpose from the Wage and Hour Division Web site at
<br />http://www.dot.gov/esa/whd/forms/wh347instr.htm or its successor site. The prime Contractor is
<br />responsible for the submission of copies of payrolls by all subcontractors. Contractors and
<br />subcontractors shall maintain the full social security number and current address of each covered
<br />worker, and shall provide them upon request to the Department of Energy if the agency is a party to the
<br />Contract, but if the agency is not such a party, the Contractor will submit them to the Recipient or
<br />Subrecipient (as applicable), applicant, sponsor, or owner, as the case may be, for transmission to the
<br />Department of Energy, the Contractor, or the Wage and Hour Division of the Department of Labor for
<br />purposes of an investigation or audit of compliance with prevailing wage requirements. It is not a
<br />violation of this section for a prime contractor to require a subcontractor to provide addresses and social
<br />security numbers to the prime contractor for its own records, without weekly submission to the
<br />sponsoring government agency (or the Recipient or Subrecipient (as applicable), applicant, sponsor, or
<br />owner).
<br />(B) Each payroll submitted shall be accompanied by a "Statement of Compliance," signed by the
<br />Contractor or subcontractor or his or her agent who pays or supervises the payment of the persons
<br />employed under the Contract and shall certify the following:
<br />(1) That the payroll for the payroll period contains the information required to be provided
<br />under § 5.5 (a)(3)(ii) of Regulations, 29 CFR part 5, the appropriate information is being
<br />maintained under § 5.5 (ax3xi) of Regulations, 29 CFR part 5, and that such information is
<br />correct and complete;
<br />(2) That each laborer or mechanic (including each helper, apprentice, and trainee) employed on
<br />the Contract during the payroll period has been paid the full weekly wages earned, without
<br />rebate, either directly or indirectly, and that no deductions have been made either directly or
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