Agenda - 11-10-2011 - 1 - Laserfiche WebLink

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7 Commissioner Yuhasz asked that a memo be sent to all County Commissioners regarding this. Frank Clifton said that staff is working on having an electronic file for all County emails to be deposited. Commissioner Gordon said that she has sometimes asked the staff questions and has received extensive answers. At the Commissioners' meetings she has then entered these into the minutes. She said that maybe there should be a process for this so that the public can always see these answers to questions. Commissioner Yuhasz made reference to copying the Clerk on scheduled meetings with third parties when an invitation goes to one or two board members and all Board of County Commissioners need to know about this. He said that broad invitations need to be for all. Commissioner Jacobs said that it would be nice to have things on the weekly calendar when a member of the Board is representing the Board at a meeting so that everyone is in the loop. Chair Pelissier asked if she should forward all of her emails to the Clerk. Commissioner Gordon said that this is another thing to refer to staff for a recommendation. She asked for the Chair and the Clerk to work on this. Commissioner Gordon said that there was another item on page 5 of the abstract that was overlooked. 6. Appointment Process: The current boards/commissions appointment process listed in the Board's Rules of Procedures will need to be revised based on the outcome of the discussion on the Generic Advisory Board Policy. The Board agreed. 7. Updates to be incorporated into Board's Rules of Procedure Decision Points: Meeting Time (to be officially changed to 7:00 pm) -Pages 10, 11 Add an Item to the agenda - Section V -Rule 9 -This section may need to be reconciled with the Board's framework for individual Commissioners petitioning the Board on an agenda item. The Board's Rules of Procedure currently states: (this was changed when board added two members) "The board may, by approval of four of its members, i.e. an affirmative vote equal to a quorum, add an item that is not on the agenda. Comment: Because of the increased volume and complexity of the matters they must consider, nearly all boards use an agenda. Some boards use an agenda only to organize the material they must consider and to give themselves an opportunity to study the issues before they meet. These boards generally allow last-minute additions to the agenda by general consent. This rule takes that approach. Other boards use their agenda to control the length of their meetings. Often a board that uses its agenda for this purpose will hold a work session before the regular meeting to ask questions and thoroughly explore the proposals that must be voted on at the regular meeting. Generally these boards take a stricter approach and do not allow late additions to the agenda unless an emergency exists.