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2 <br />EXCERPT FROM APPROVED MINUTES from the JUNE 16, 2011 Work Session <br />3. County Commissioners: Discussion on Various Board Procedures <br />Decision Points for BOCC <br />1. Petitions fo the Board bV Board Members- Process for Commissioners to <br />Place an Item on a Regular Board Meetin_g Agenda. <br />Excerpt from the Approved Minutes from the March 15, 2011 BOCC Regular Meeting: <br />4-I. Process for a Member of the Board of Commissioners to Place an Item on a <br />Meeting Agenda <br />The Board approved the process for a member of the Board of Commissioners to place an <br />item on a Board meeting agenda indicating a petition could be either stated orally or in <br />written form and there is not a vote but it goes through the process of review by the <br />Chair/Vice Chair/Manager. Each Board member will then be given three minutes total for <br />petitions. The Board then directed staff to incorporate the necessary changes into the <br />Board's Rules of Procedure and the agenda face sheets for regular Board meetings. <br />Decision Point: <br />- Does the Board want to continue with the adopted process for Petitions to the Board <br />by Board Members as stated above or review this process? <br />The Board agreed by consensus to keep this procedure in place. <br />2. Joint Meetings with ofher Parties <br />Currently, the Board meets with elected governing boards as well as internal boards and <br />commissions on an annual basis. It recently has been suggested to meet with other entities <br />(such as the Fire Chiefs/Fire Department Board Chairs) to discuss a particular, time- <br />sensitive issue (Fire/EMS Study) and/or elected officials to discuss an ongoing topic (Rogers <br />Road Mitigation). <br />Decision Points: <br />- Does the Board want to meet on an as-needed basis with these groups when a <br />particular issue arises since there is no public comment at work sessions? <br />- Are there criteria to be applied? <br />Commissioner Gordon said that she would like to keep it as needed but she would like <br />there to be a limit on extra meetings. <br />Commissioner McKee said that he supported joint meetings, such as the Fire Chiefs, he <br />is not supportive with meeting with community groups or organizations. The County <br />Commissioners may want to look at other means of interacting with these types of groups. <br />Commissioner Jacobs said that he does not think the rules are sufficiently flexible to <br />apply to an invitation work session, such as Fire Chiefs. He suggested using different verbiage <br />such as "invitation work session" as opposed to a work session. <br />Commissioner Gordon agreed with Commissioner McKee and suggested scratching <br />"other entities" and coming up with a session where people can talk. <br />