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- Authorize employee payroll deductions for the Community Eye Care vision plan. <br /> VOTE: UNANIMOUS <br /> c. Bid Award: Link Center Geothermal HVAC and Approval of Budqet <br /> Amendment # 1-B <br /> The Board considered awarding the bid and approving a construction contract to <br /> Warren Hay Mechanical, Hillsborough, NC, in the amount of $679,326 for the installation of <br /> geothermal HVAC system a John M. Link, Jr. Government Services Center to replace the <br /> existing system and authorize the Chair to sign subject to final review by the County Attorney. <br /> Asset Management Services Director Pam Jones said that the Board authorized the <br /> staff on May 17th to move forward with this project and to receive bids. The County received <br /> five bids and the abstract includes the bid tabulation. The bids ranged from $1,073,700 to <br /> $773,626. Of those bids, the lowest responsible bidder was Warren Hay Mechanical. Staff <br /> looked at a value engineering package, which further reduced the bid amount without <br /> changing anything substantial. This is above the cost estimates and staff is recommending <br /> moving forward with a budget amendment in the amount of $192,243. The project is expected <br /> to begin October 1St and should be finished by the end of March. <br /> The staff update is shown below: <br /> Proposed Geothermal Wells at Link Government Services Center- Update <br /> DEAPR staff examined the plans for the proposed geothermal wells at the Link Government <br /> Services Center as part of Asset Management Services' capital building project pre- <br /> development design and regulatory review process. After conducting the appropriate due <br /> diligence it is staff's opinion that a cultural and archaeological survey of the property is not <br /> warranted at this time. A detailed cultural and archaeological survey of the surrounding <br /> property will be needed, however, when the geothermal well system is linked to other <br /> government buildings in the area, as contemplated in the larger community geothermal system <br /> that may involve the Jail, the Old Courthouse, Government Services Annex, and Court Street <br /> Annex. <br /> It is staff's understanding that the total area that will be disturbed by this initial phase of the <br /> project is approximately 16,000 square feet, and virtually all of that area is now paved. Early <br /> maps of the area show no structures in the area of disturbance. Moreover, the Link Center <br /> property received considerable grading during its construction in 1992 and is not likely to <br /> contain significant archaeological resources. <br /> DEAPR conferred with the Office of State Archaeology (OSA) for review and guidance on this <br /> project. The OSA staff recommended examining topographic maps, historic Hillsborough <br /> maps, and the findings from a previous archaeological investigation prior to an expansion of <br /> the nearby Justice Facility. After reviewing the findings the Deputy State Archaeologist <br /> determined that the location for the proposed geothermal wells appears to have been too <br /> disturbed during previous construction to have the potential to contain significant <br /> archaeological resources. She advised that further archaeological investigations are not <br /> recommended for this project, but agreed that a survey of the surrounding properties should <br /> be conducted prior to linking the geothermal well system to other buildings in the area. <br />