Minutes 08-23-2011 - Laserfiche WebLink

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1. Accept the EPA Special Appropriations Grant Funds for Construction of the Central Efland and North Buckhorn Sewer Improvements (Attachment 1 in abstract). 2. Ratify the resolution noting acceptance of Central Efland-Phase 2 Northern Buckhorn Sewer Systems State Revolving Loan (Attachment 2 in abstract). 3. Approve Budget Amendment#1-A. B. Bid Award and Construction 1a. Reject the bid submitted by Triangle Grading and Paving of Burlington, N.C.; 1b. Approve the Resolution of Award awarding the bid to J.F. Wilkerson of Morrisville, N.C. at a cost of $2, 942, 954.46; 2. Authorize the Manager to execute change orders up to $250,000; 3. Authorize the Chair to sign the Resolution of Award on behalf of the Board; 4. Approve and authorize the Chair to sign the contract on behalf of the Board, pending execution of bonds, insurance and County Attorney approval ( bid unit prices are in the Clerk to the Board's office); and 5. Authorize staff to proceed with related alternate engineering outfall design. VOTE: UNANIMOUS d. PerFormance Aqreement with Town of Chapel Hill and Visitors Bureau The Board considered reviewing and authorizing the Manager to sign the 2011-12 performance agreement between the Town of Chapel Hill and the Visitor's Bureau and authorizing the Manager to sign the agreement. Laurie Paolicelli from the Chapel Hill Visitors Bureau gave a brief overview of this process. This agreement is in terms of the Occupancy Tax. She went through the background information. Senate Bill 622, Chapter 392, of the 1991 Session laws makes provisions for both the Orange County Board of Commissioners and Town of Chapel Hill, by resolution, to levy a room occupancy tax of up to three percent (3%) on any accommodation in the County. It directs that at least ten percent (10%) of the annual revenues be used to provide funding for visitor information services and to support cultural events. Orange County has funded the Visitors Bureau since 1992. The Visitors Bureau, since FY 1994-95, has received an annual grant allocation from the Town of Chapel Hill, ranging from $58,625 to its current $150,000. For fiscal year 2011-2012, the Town of Chapel Hill has allocated $150,000 to the Visitors Bureau as indicated in the performance agreement attached herein. She said that when she was hired in 2006, former County Manager John Link made her first priority to attempt to double the contribution or greatly increase the contribution from Chapel Hill, which at the time was $69,000. It is now at $150,000. Frank Clifton said that this is an intergovernmental contract that requires the Board's approval. He said that the County should continue a dialogue with the Town of Chapel Hill. Laurie Paolicelli spoke about the importance of continuing a dialogue with Chapel Hill, Hillsborough, and Carrboro regarding tourism funds and sharing costs. A motion was made by Commissioner Jacobs, seconded by Commissioner Foushee to approve the performance agreement, which is incorporated by reference, between the Town of Chapel Hill and the Visitors Bureau and authorize the Manager to sign the agreement. VOTE: UNANIMOUS