Minutes 08-23-2011 - Laserfiche WebLink

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Because this project is funded by both an EPA Special Appropriations Grant and a State Revolving Fund Loan, the State Construction Grants & Loans (CG&L) office must review the bid documents and other information regarding the project prior to issuing an "Authority to Award" notice to the County. The deadlines imposed by the SRF Loan process required that Orange County be issued the "Authority to Award" from the State CG&L office on or before August 1, 2011, or risk losing the SRF Loan funds. As a part of the Project Bid Information packet, the CG&L office typically requires that the governing board adopt a Resolution of Tentative Award, which says the board intends to award the contract to the lowest, responsible, responsive bidder once given the "Authority to Award" from the State. In this case, however, the BOCC was on summer breaks when the bids came in. This meeting is the first opportunity available for the Resolution of Tentative Award. The CG&L office has granted the County a variance from its normal procedure by allowing the BOCC to adopt the Resolution of Award now, after the Authority to Award had been issued by the State on August 1, 2011. Therefore, the Resolution before the Board is a Resolution of Award rather than a Resolution of Tentative Award because the State has already reviewed the contractor choice and issued the Authority to Award. This Resolution, along with the actual contract and supporting documents, will be submitted to the State CG&L office for review. Submission and approval of the contract documents and this Resolution are required in order to meet the next funding deadline on September 1, 2011. J.F. Wilkerson submitted the lowest responsible bid that was responsive. A copy of the tabulation is Attachment 3. The Resolution of Award is Attachment 4. If the Board awards this bid, a notice to proceed will be issued in mid-September with an estimated completion date of December 2012. B-5 RELATED ALTERNATE `OUTFALL' ENGINEERING DESIGN After strategic review of the existing and proposed sewer systems in Efland, an alternative engineering design may create short and long term benefits in costs and service area. A brief explanation follows. The present Efland sewer system flows by gravity to the existing McGowan Creek Lift Station (MCLS) built in 1988 near Efland-Cedar Grove Road. From this collection point sewage is then a pumped via a sewage force main to the Town of Hillsborough for treatment. The Central Efland Phase II (area east of and downstream from the MCLS) proposes a new sewage lift station on Brookhollow Road (BRLS) which collects a new service area that flows by gravity to this new station that is then pumped `upstream' to the old MCLS. Since the proposed BRLS is `downstream' from the old MCLS, a new gravity sewer main or interceptor can be designed to allow existing sewer flows to flow through (without pumping) the MCLS and continue through this new gravity line (approximately 2,000 LF) to the BRLS. This alternate design accomplishes several goals: 1. Eliminates the need for a new lift station (BRLS) to pump to an old lift station (MCLS) which is in need of approximately $400,000 of repair. 2. Creates a new interceptor service area (consistent with the Efland-Mebane Small Area Plan) for additional property and customers that were not included in the original design.