Minutes - 06-14-2001 - Laserfiche WebLink

Browse Search

Commissianer Jacobs made reference to the space needs study and said that one option was to add space at the Whiffed Center. This analysis does not include the possibility of any additions to the Whitted Center. Chair Halkiotis suggested speaking with the engineers and the passibility of incorporating an additional 40,000 square feet into the HUAC system analysis. A motion was made by Commissioner Gordon, seconded by Commissioner Carey to approve the recommended HVAC system for the Whitted building, and approve release of Request for Proposal documents to solicit proposals for the Whitted HVAC system design from qualified HUAC system design firms. This includes the possibility of an additional 40,000 square feet at the Whitted building. VOTE: UNANIMOUS f. Public Safety Communication Study Rod Visser said that the first phase of this is a needs assessment and short-term fixes that can be applied. Amore detailed set of solutions will be forthcoming in about one year. EMS Director Nick Waters said that a needs assessment is needed before an expansion of the communication system can happen in the future. Needs assessment is the first part of this project and laying the framework for upgrading our system is the second part of this project. Commissioner Jacobs made reference to recommendation #4 and verified that the RFP for phase II would not be awarded until after phase I is completed. Commissianer Jacobs would like to know when phase I is almost finished so that there can be some coordination with the Planning Director so that, if there is going to be a telecommunications tower study, it can be accomplished before phase II. Commissioner Carey asked about the cast for phase II and Nick Waters said that the figures are estimated at this point. A motion was made by Commissioner Carey, seconded by Commissioner Jacabs ta: 1) Award Phase I to CTA of Lynchburg, Virginia in the amount of $57,236; and 2} Approve a contract pursuant to the terms of the RFP contingent upon Attorney and Staff review; and 3) Authorize the Chair to sign on behalf of the Board; and 4} Award Phase II of the RFP to CTA of Lynchburg, Virginia, contingent upon sufficient funds being made available by the public safety agencies affected by the study. Phase I will be reviewed by the Board of County Commissioners and coordination of the start of Phase II with a possible telecommunication tower study will be undertaken under the lead of the Orange County Planning Department. VOTE: UNANIMOUS g_ Replacement of GountV Mainframe Legacy 5ottware {business) System Director of Purchasing and Central Services Pam Jones made this presentation. She said that the County Commissioners approved, in February, a contract for Summit Business Solutions to do a needs analysis. The computers are 20 years old. The business consultant found five areas that were severely lacking in the existing business system. The system is not integrated (data is keyed in multiple times}, the software is antiquated, there is missing functionality, there is insufficient reporting capabilities, and transactions are only posted once a day. The new system would incorporate all of these factors. The staff is suggesting as part of the action that the Board allow an extension of the contract with Summit Business Systems to help with the RFP and the selection process. The staff is also asking that the Board allow solicitation of RFPs for the replacement software. The Information Technology Committee has been involved in this process.