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~~ p_ X011- oa8 <br />ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: September 8, 2011 <br />Action Agenda <br />Item No. 8' G <br />SUBJECT: Bid Award: Link Center Geothermal HVAC and Approval of Budget <br />Amendment # 1-B <br />DEPARTMENT: Asset Management Services PUBLIC HEARING: (YIN) No <br />(AMS), Financial Services <br />ATTACHMENT(S): <br />A) Certified Bid Tabulation <br />B) Contract <br />PURPOSE: To consider: <br />INFORMATION CONTACT: <br />Pam Jones, AMS, (919) 245-2652 <br />Jeff Thompson, AMS, (919) 245-2658 <br />Michael Talbert, Financial Services, <br />(919) 245-2153 <br />David Cannell, Financial Services, <br />(919) 245-2651 <br />• Awarding the bid and approving a construction contract to Warren Hay Mechanical, <br />Hillsborough NC, in the amount of $679,326 for the installation of the geothermal HVAC <br />system at John M. Link, Jr. Government Services Center to replace the existing system; <br />• Approving Budget Amendment #1-B for $192,243; <br />• Authorizing the Chair to sign the contract on behalf of the Board of County <br />Commissioners, subject to final review by the County Attorney; and <br />• Authorizing the Manager to execute individual change orders within the limit of his <br />authority ($250,000) up to the extent of the project budget. <br />BACKGROUND: On May 17, 2011, the BOCC reviewed the analysis and schematic probable <br />cost estimate for the installation of geothermal wells and related HVAC equipment for the Link <br />Government Services Center. The BOCC also authorized staff to proceed with formal <br />Construction Document preparation and bidding of the project. <br />Competitive bids were opened on July 27, 2011 (see Attachment A, "Certified Bid Tabulation"). <br />After a period of review of the bid documents by the County's engineering consultant, Reece, <br />Noland & McElrath, Inc., Warren Hay Mechanical was determined to be the lowest responsive, <br />responsible bidder for this project. <br />Bids received were in excess of the schematic cost estimate provided to the BOCC on May 17, <br />2011. Staff conducted a rigorous value engineering exercise with the Warren Hay and <br />successfully eliminated $94,300 in costs to the project without sacrificing the quality or breadth <br />