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4 <br />19,514 linear feet of 8 inch gravity sewers with a 250 G.P.M. Pump Station and 2,460 linear feet <br />of 6 inch ductile iron- force main to serve the Efland Community. Bids for this project were <br />advertised and received on June 23, 2011. Nine bidders submitted responses-to the- solicitation <br />including Triangle Grading & Paving. <br />Subsequent to the ©pening of the bids on June 23,'2011, a difference s~# apinior~'arase be#ween <br />Triangle Grading :&' laving and County Staff Darer the parties' respec~ve "rights and obligations <br />arising ;out of the t~idding process. In order #o avoid a legal dispute, .Staff lisis recommended <br />that f Trienglew'Gi-adrig and Paving's ._bid he teemed ` to have been timely twithdrawn, wii~hou <br />B.1.b: To consider a Resolution awarding the construction contract for Central Efland Phase 2 <br />and North Buckhorn sewer system extensions to J. F. Wilkerson Contracting Company. <br />BACKGROUND: Bids were received for this project (Project No. CS370884-01, STAG Project <br />No. XP-95456511-0) on June 23, 2011. After a period of review of the bid documents by the <br />County's engineering consultant, Coulter, Jewell, Thames, and due diligence investigation by <br />County staff, J.F. Wilkerson Contracting Company was- determined to be a responsive, <br />responsible bidder for this project. With the agreed to withdrawal of Triangle Grading & <br />Paving's bid, J.F. Wilkerson Contracting Company becomes the loaves#, responsive and <br />responsible bidder for this projec#. <br />Because this project is funded by both. an EPA Special Appropriations Grant and a Sta#e <br />Revolving Fund Loan, the State Construction Grants & Loans (CG&L) office must review the bid <br />documents and other information regarding the project prior to issuing an "Authority to Award" <br />notice to the County. The deadlines imposed by the SRF Loan process required that Orange <br />County be issued the "Authority to Award" from the State CG&t office on nr before August 1, <br />2011-, or risk losing the SRF Loan funds. As a part of the Project Bid Information packet, the <br />CG&L office typically req-wires that the governing board adopt a Resolution of Tentative Award, <br />which says the board intends to award the contract to the lowest, responsible, responsive <br />bidder once- given the "Authority to Award" from the State. <br />In this case, however, the BOCC was on summer breaks when the bids came in. This meeting <br />is the first opportunity available for the Resolution of Tentative Award. The CG&L office has <br />granted the County a variance from its normal procedure by allowing the BOCC to adopt the <br />Resolution of Award now, after the Authority to Award had been issued by the State on August <br />1, 2011. Therefore, the Resolution before the Board is a Resolution of Award rather than a <br />Resolution of Tentative Award because the State has already reviewed the contractor choice <br />and issued the Authority to Award. <br />This Resolution, along with the actual contract and supporting documents, will be submitted to <br />the State CG&L office for review. Submission and approval of the contract documents and this <br />Resolution are required in order to meet the next funding deadline on September 1, 2011. <br />J.F. Wilkerson submitted the lowest responsible bid that was responsive. A copy of the <br />tabulation is Attachment 3. The Resolution of Award is Attachment 4. If the Board awards this <br />bid, a notice to proceed will be issued in mid-September with an estimated completion date of <br />December 2012. <br />B-5 RELATED ALTERNATE `OUTFACE' ENGINEERING DESIGN <br />