Policy Housing Rehabilitation Program - NC Housing Finance Agency

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8. Formal Agreement: After approval of the work write-up, the homeowner will sign a formal agreement that will explain and govern the rehabilitation process. The agreement will define the roles of the parties involved throughout the rehabilitation process. 9. Bidding: The work write-up and bid documents will be mailed to three to five contractors from the Approved Contractors Registry who will be given two to three weeks in which to inspect the property and prepare a bid. A bid opening will be conducted by Orange County's Housing, Human Rights and Community Development office at a specified date and time, will all bidders and homeowners invited to attend. 10. Contractor Selection: Within 24 hours of the bid opening, after review of bid breakdowns and construction schedules, the winning bidder will be selected. All bidders and the homeowners will be notified of (1) the selection of the winning bid, (2) the amount of the winning bid; (3) the amount of Orange County's cost estimate, and (4) the specific reasons for the selection, if other than the lowest bidder was selected. 11. Loan Closing and Contract Execution: Loan documents will be prepared and executed by the homeowner and construction contract documents will be executed by the homeowner and contractor with Orange County signing on as an interested third party. 12. Pre-Construction Conference: Apre-construction conference will be held at the selected applicant's home. At this time, the homeowner, contractor and program representatives will discuss the details of the work to be done. Starting and ending dates will be finalized, along with any special arrangements such as weekend or evening work hours and disposition of items to be removed from the home (such as old cabinets, etc.). Within 24 hours of the pre-construction conference, Orange County will issue a "proceed order" formally instructing the contractor to commence by the agreed-upon date. 13. Construction: The contractor will be responsible for obtaining a building permit for the project before beginning work. The permit must be posted at the house during the entire period of construction. Program staff will closely monitor the contractor during the construction period to make sure that the work is being done according to the work write- up (which is made a part of the rehabilitation contract by reference) and in a timely fashion. Local Code Enforcement Officials will inspect the work for compliance with NC State Building Code. The homeowner will be responsible for working with the contractor toward protecting personal property clearing work areas as much as practicable. If applicable, the contractor will obtain a permit for lead hazard related activities. 14. Change Orders: All changes to the scope of work must be approved by the owner, the contractor, a County representative and the Rehabilitation Specialist, and reduced to writing as a contract amendment ("change order"). If the changes require an adjustment in the loan amount, the change must be specified in the change order. Also, a modification agreement stating these changes in the contract amount must be completed by Orange County, and executed by.the owner. 7