Minutes 06-16-2011 - Laserfiche WebLink

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6. Appointment Process: The current boards/commissions appointment process listed in the Board's Rules of Procedures will need to be revised based on the outcome of the discussion on the Generic Advisory Board Policy. The Board agreed. 7. Updates to be incorporated into Board's Rules of Procedure Decision Points: - Meeting Time (to be officially changed to 7:00 pm) — Pages 10, 11 - Add an Item to the agenda — Section V— Rule 9 —This section may need to be reconciled with the Board's framework for individual Commissioners petitioning the Board on an agenda item. The Board's Rules of Procedure currently states: (this was changed when board added two members) "The board may, by approval of four of its members, i.e. an affirmative vote equal to a quorum, add an item that is not on the agenda. Comment: Because of the increased volume and complexity of the matters they must consider, nearly all boards use an agenda. Some boards use an agenda only to organize the material they must consider and to give themselves an opportunity to study the issues before they meet. These boards generally allow last-minute additions to the agenda by general consent. This rule takes that approach. Other boards use their agenda to control the length of their meetings. Often a board that uses its agenda for this purpose will hold a work session before the regular meeting to ask questions and thoroughly explore the proposals that must be voted on at the regular meeting. Generally these boards take a stricter approach and do not allow late additions to the agenda unless an emergency exists. - Order of Business — Page 16 — Update to Current Order (when formally adopted) - Public Charge — Page 17 — Change "citizens" and "citizen" to "residents" or"the public" - Others changes as needed. Commissioner Gordon said that it is a good idea not to add things to the agenda at the last minute. She recommended taking the stricter approach and not allow late additions unless an emergency exists. Commissioner Jacobs said that if anything is to be added, then the Chair should bring it up at the beginning of the agenda. Commissioner Gordon said that the way it is written is fine. Commissioner Yuhasz said that the Chair and Vice-Chair can be dictatorial but there should be some procedure where the full Board can override the Chair and Vice-Chair. Chair Pelissier agreed that there should be a procedure. Commissioner Yuhasz suggested that if an item has been petitioned by a Board member and the Chair and Vice-Chair review it and decline to put it on the agenda, the item