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The Board then considered the yellow sheet that was brought by Commissioner <br /> Jacobs. <br /> - Email <br /> o Appropriate uses under Open Meetings Law <br /> o Transparency and public access <br /> o Copying Clerk on scheduled meetings <br /> - Consent Agenda <br /> o Items to include or exclude by custom <br /> - Internal Reports <br /> o Written reports on small-group meetings <br /> o Verbal reports by Commissioners <br /> - Conduct of Meetings <br /> o Addressing the public <br /> o Proper comportment <br /> o Time sensitivity <br /> - Work Sessions and Regular Meetings <br /> o Coordination of topics <br /> o Flexibility in practices <br /> o Solicitation of topics from Board <br /> Commissioner Jacobs made reference to the first item - appropriate uses under the <br /> Open Meetings Law and he asked the County Attorney to define for them about email policy <br /> issues and what the limits should be. He would also like there to be transparency and public <br /> access on the internet. <br /> John Roberts said that email conversations are not seen by the courts as improper <br /> closed meetings or a violation of the open meetings law. <br /> Commissioner Yuhasz asked that a memo be sent to all County Commissioners <br /> regarding this. <br /> Frank Clifton said that staff is working on having an electronic file for all County emails <br /> to be deposited. <br /> Commissioner Gordon said that she has sometimes asked the staff questions and has <br /> received extensive answers. At the Commissioners' meetings she has then entered these into <br /> the minutes. She said that maybe there should be a process for this so that the public can <br /> always see these answers to questions. <br /> Commissioner Yuhasz made reference to copying the Clerk on scheduled meetings <br /> with third parties when an invitation goes to one or two board members and all Board of <br /> County Commissioners need to know about this. He said that broad invitations need to be for <br /> all. <br /> Commissioner Jacobs said that it would be nice to have things on the weekly calendar <br /> when a member of the Board is representing the Board at a meeting so that everyone is in the <br /> loop. <br /> Chair Pelissier asked if she should forward all of her emails to the Clerk. <br /> Commissioner Gordon said that this is another thing to refer to staff for a <br /> recommendation. She asked for the Chair and the Clerk to work on this. <br /> Commissioner Gordon said that there was another item on page 5 of the abstract that <br /> was overlooked. <br />