Minutes 05-17-2011 - Laserfiche WebLink

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Randy Marshall Nancy Baker Tina Love (TARPO vacant) Sara from DOT A motion was made by Commissioner Jacobs, seconded by Commissioner Hemminger to endorse the deficiency analysis to be used in developing alternatives for the draft transportation plan. VOTE: UNANIMOUS e. Automated Timekeepinq Svstem The Board considered authorizing the County Manager to enter into a contract with ImmixTechnology, Inc. for the purchase of Kronos timekeeping software. Frank Clifton said that when he came on board in 2009 they started evaluating time keeping issues with the County and tracking overtime and comp time. The task was to find a better solution and provide the ability to do more detailed analysis with regard to the actual cost for services. A group of people involving IT, Finance, Human Resources, and the Sheriff's Department reviewed some software and came up with a recommendation. Clarence Grier said that the staff looked at other entities and many used Kronos, which interfaces with Munis. The estimated cost for this project is $313,000. Commissioner Foushee asked if EMS and the Sheriff's office would be using this and Frank Clifton said yes. A motion was made by Commissioner Foushee, seconded by Commissioner Yuhasz to approve authorizing the County Manager to enter into a contract with ImmixTechnology, Inc. for the purchase of Kronos timekeeping software, subject to the County Attorney's review. John Roberts said to make sure that it is subject to the County Attorney's review because there are numerous cross-references to other documents VOTE: UNANIMOUS f. Facilities Use Policy Revisions The Board considered adopting the County's Facilities Use Policy; and repealing an Ordinance Regulating Parks and Recreation in Orange County. Pam Jones said that the last time this was discussed was in November of last year and since that time a number of changes have been made. These changes are reflected in the abstract. They have taken the necessary steps to upgrade the software that will be used for facility reservations. The goal is to complete an online reservation system that will allow the public to enter a single portal and get to the various meetings rooms that are available. She is also working with credit card companies to see if there can be a charging mechanism. This has been more difficult, so the proposal is to implement it September 1St instead of July 1St She continued summarizing the abstract. She pointed out that alcoholic beverages are prohibited at all facilities unless approved by the County Manager. The policy does include a fee schedule, which is on page 3 of the abstract. Commissioner Hemminger said that this is much easier to read and understand. Her concerns are for citizens to be able to meet in meeting spaces at no charge. She said that the citizens have very few places to meet together.