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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: August 23, 2011 <br />Action Agenda <br />Item No. <br />SUBJECT: Bid Award: Road Tractor for Solid Waste <br />DEPARTMENT: Financial Services & PUBLIC HEARING: (YIN) No <br />Solid Waste Management <br />ATTACHMENT(S): <br />INFORMATION CONTACT: <br />Bid Tabulation <br />David Cannell, Financial Services, <br />245-2651 <br />Gayle Wilson, Solid Waste <br />Management, 968-2788 <br />PI~RPOSE: To consider awarding a bid to Triad Freightliner of Greensboro, North Carolina for a <br />Road Tractor for Orange County Solid Waste. <br />BACKGROUND: The Fiscal Year 2011/2012 Solid Waste Recycling Division capital budget <br />provided for the replacement of a leased 2008 Mack road tractor. The lease ends November 23, <br />2011. The road tractor is used to haul a trailer containing primarily bottles, cans, and paper <br />products from the recyclable materials processing/transfer facility on Eubanks Road to markets. <br />The road tractor may also occasionally move the industrial wood waste grinder to various <br />locations within the landfill and also haul mulch. <br />Orange County's road tractor requirements were advertised through bid number 280 and four <br />vendors submitted bids. Pursuant to the attached bid tabulation, Triad Freightliner of <br />Greensboro, North Carolina submitted the lowest responsive bid at a delivered cost of $106,522 <br />(This cost does not include the additional 5-year towing warranty that the County will purchase <br />for an additional $700). With the additional warranty the total cost will be $107,222 for a <br />Freightliner Cascadia day cab with a Cummins engine. <br />The delivery time for the road tractor is estimated at 150 days from receipt of a valid purchase <br />order. The current lease may be extended to accommodate the expected delivery period. <br />FINANCIAL IMPACT: Total purchase price would be $107,222. Sufficient funds were allocated <br />within the FY 2011-2012 Solid Waste Recycling budget for this purchase. <br />RECOMMENDATION(S): The Manager recommends that the Board award bid number 280 to <br />Triad Freightliner of Greensboro, North Carolina for the purchase of the road tractor at a <br />delivered cost of $107,222. <br />