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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: December 1, 2003 <br />Action Agenda <br />Item No. <br />SUBJECT: Roof and HVAC Replacements for Fiscal Year 2003 -04 <br />DEPARTMENT: Budget/Public Works PUBLIC HEARING: (YIN) No <br />ATTACHMENT (S): <br />Attachment 1. Roof Replacement Capital <br />Project Ordinance <br />Attachment 2. HVAC Replacement <br />Capital Project Ordinance <br />INFORMATION CONTACT: <br />Wilbert McAdoo, 245 -2727 <br />Donna Dean, 245 -2151 <br />TELEPHONE NUMBERS: <br />Hillsborough <br />Chapel Hill <br />Durham <br />Mebane <br />732 -8181 <br />968 -4501 <br />688 -7331 <br />336- 227 -2031 <br />PURPOSE: To consider approving capital project ordinances for roof and HVAC (heating, <br />ventilation and air conditioning) replacements at County facilities for fiscal year 2003 -04. <br />BACKGROUND: The County's recommended 2003 -13 Capital Investment Plan (CIP) included <br />pay -as- you -go funding for roof replacements ($200,000) and HVAC replacements ($150;000) at <br />County -owned facilities. <br />Roof Replacement Projects <br />Orange County contracted with CTL Engineers for completion of a Roof Asset Management <br />Program (RAMP) in 1997, with assessments and data collection completed in 1998. The Board <br />of Commissioners received the report in spring 1999. <br />Staff has used the RAMP recommendations for roof replacements as a guideline each year in <br />prioritizing roof replacement projects to be included in the County's annual Capital Investment <br />Plan update. In accordance with the CTL contract, each year the firm re- assesses the County's <br />roofs and provides staff with an update of those that require repairs or replacements. With <br />capital investment funds approved by the Board- of County Commissioners in recent years, the <br />following projects have been completed: <br />