RES-2003-072 FEMA Designation of Applicant's Agent and Disaster Relief Agreement

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.~ $fATE a~ ~d ~'~ A y .d~ M`w North Carolina Department of Crime Control and Public Safety • Diviszon of Emergency Management APPLICANT: Orange County DISASTER: Hurricane Isabel FEMA- 1490 -DR-NC STATE - APPLxCANT DYSASTER ASSxSTANCE AGREEMENT This Agreement made by and between the State of North Carolina, Dept. of Crime Control and Public Safety, Division of Emergency Management ("the State") and Orange County - ("the Applicant") shall be effective on the date signed by the State and the Applicant. It shall apply to all disaster assistance funds provided by or through the State to the Applicant as a result of the disaster called Hurricane Isabel ,and pursuant to the Disaster Declaration made by the President of the United States numbered FEMA - 1490 - DR-NC. The designated representative of the Applicant (Applicant's Agent) certifies that: . 1. He/She has legal authority to apply for assistance on behalf of the Applicant pursuant to a resolution duty adopted or passed by the Applicant's governing body. 2. The Applicant shall provide all necessary financial and managerial resources to meet the terms and conditions of receiving Federal and State disaster grant assistance. 3. The applicant shall use disaster assistance funds solely for the purpose for which these funds are provided and as approved by the Governor's Authorized Representative (GAR). 4. The Applicant is aware of and shall comply with cost-sharing requirements of Federal and State disaster assistance: speciftcally that Federal assistance is limited to 750 of eligible expenditures, and that State assistance is limited to 25% of the eligible costs. Alternate projects selected by the Applicant may be eligible for only 75°10 of the approved Federal share of estimated eligible costs. 5. The Applicant shall provide the following completed documentation to the State: • Designation of Applicant's Agent; • State-Applicant Disaster Assistance Agreement • Private Non-Profit Organization Certification (if required); • Summary of Documentation Form itemizing actual costs expended for large project gayment requests; • Monthly Progress Reports; • Copies of Single Audit Reports as applicable. If the Applicant fails to provide any of the above documentation, the State will be under no obligation to reimburse the Applicant for eligible expenses. 6. The Applicant sha[1 establish and maintain a proper accounting system to record expenditures of disaster assistance funds in accordance with generally accepted accounting principals or as directed by the Governor's ~.uthorized Representative. If applicable, [he Applicant shat[ conduct audit(s) pursuant to [he Single Audit Act of 1984, 3l U.S.C. 37501 et. se ., 44 C.F.R. Part 14, OMB Circular A-133, "Audits of States, Local Governments and Non-profit Organizations," and applicable North Carolina laws, rules and regulations. Pnvr 1 c,F7 Rev.•06/0