ORD-2003-121 2003-04 School Capital Project Ordinances Approval Chapel Hill Carrboro City Schools and Orange County Schools

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ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: October 1, 2003 SUBJECT: 2003 -04 School Capital Project Approvals DEPARTMENT: Budget ATTACHMENT(S): Table - CHCCS Funding for Level 1 Projects for Fiscal Year 2003 -04 Table - OCS Funding for Level 1 Projects for Fiscal Year 2003 -04 CHCCS Capital Project Ordinances 6) A,0 - Z40,5 - 1a2 ./ Action Agenda Item No. S - n PUBLIC HEARING: (Y /N) No INFORMATION CONTACT: Donna Dean, ext. 2151 TELEPHONE NUMBERS: Hillsborough 732 -8181 Chapel Hill 968 -4501 Durham 688 -7331 Mebane 336- 227 -2031 PURPOSE: To approve Level 1 capital project ordinances for Chapel Hill Carrboro City Schools ( CHCCS) and Orange County Schools (OCS). BACKGROUND: In accordance with the Board of Commissioners approved Policy on Planning and Funding School Capital Projects, approved by the Board in November 2001, school capital projects are defined by "levels ". • Level 1 project are those that involve a relatively small scope of work - thereby allowing the Commissioners to approved the entire project ordinance at one time. • Level 2 projects are major projects that require several phases to complete. For these projects the Board of County Commissioners approves a four -phase appropriation process to include: o Concept/Pre- Planning Phase - includes preliminary programming and design work that would result in conceptual drawings and preliminary cost estimates. o Planning Phase - includes siting and infrastructure o Design and Construction Approval Phase - includes final design, equipment, furnishings, non- recurring start up cost, technology and contingency o Final Accounting Phase - Upon completion of the project, school and county staff will reconcile actual project expenditures with approved budget and provide the BOCC with a "final accounting" of the project.