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and to the extent specified in the notice of termination. The <br />County shall pay PTA the agreed upon amount for the delivery <br />of services under the terms of this contract up to the effective <br />date of termination. Payment shall not be made for property or <br />supplies purchased after the notice of termination is received. <br />VI. No employee of PTA may participate in a decision with respect to choosing <br />appropriate services for offenders if such a decision can be expected to result in <br />any benefit or remuneration to the employee or any member of his/her immediate <br />family. <br />VII. PTA agrees to maintain liability insurance during the term of this contract to the <br />extent required by Chapter 122C of the North Carolina General Statutes. To the <br />extent allowed by law, PTA shall be responsible for its acts and the errors and <br />omissions of its principals, agents, officers; directors, employees, licensees, and <br />invitees-or other third parties, and PTA agrees to indemnify and hold harmless <br />and defend the County from any act or omission of PTA, its principals, agents, <br />officers, directors, employees, licensees,. and invitees or other third parties, and <br />PTA agrees to indemnify the County from any and all losses, damages, costs and <br />expenses (including reasonable attorney's fees) caused by or arising out of an act, <br />omission, fault, negligence or other misconduct of PTA, its principals, agents, <br />officers, directors, employees, licensees, and invitees or other third parties which <br />occprs in connection with this agreement. <br />VIII. PTA agrees to record all administrative costs and all costs associated with <br />providing following generally accepted fund accounting procedures. To the <br />extent allowed by law, PTA agrees that the County may, at its sole discretion, <br />perform an annual audit of the project which shall comply with the requirements <br />of the Single Audit Act of 1984 and be made available for inspection by the <br />County staff. The County, or any of its duly authorized representatives, shall, to <br />the extent allowed by law, have access for the purpose of audit and examination <br />to any books, documents, papers, and records that pertain to this project. To the <br />extent allowed by law, if as a result of inspection of the audit, any project <br />expenditure is disallowed the County may, at its sole-discretion, reduce the <br />amount of any expenditure under this contract by the amount disallowed or <br />demand repayment. PTA agrees to submit program activity information to the <br />Information Management System (IMS) database of the Criminal Justice <br />Partnership Program immediately after each Client contact. PTA further agrees to <br />maintain adequate documentation to support all costs billed to County pursuant to <br />this contract. Such records and supporting documentation must be retained and <br />available for audit purposes. Adequate documentation is defined as follows for <br />each major budget category: <br />A. Administrative: Documentation must include time and attendance records, <br />payroll periods, payment rate and a brief description of the services provided. <br />Reports must be signed by PTA's Program Director or his/her designee. This <br />requirement applies to all personnel paid from funds obtained by PTA <br />pursuant to this agreement. <br />4 <br />