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OPC agrees to indemnify the County from any and all losses, damages, costs and <br />expenses (including reasonable attorney's fees) caused by or arising out of an act, <br />omission, fault, negligence or other misconduct of OPC, its principals, agents, <br />officers, directors, employees, licensees, and invitees or other third parties which <br />occurs in connection with this contract. <br />XII. OPC agrees to record all administrative costs and all costs associated with <br />providing services to the intermediate offender population following generally <br />accepted fund accounting procedures. To the extent allowed by law, OPC agrees <br />that the County may, at its sole discretion, perform an annual audit of the project <br />which shall comply with the requirements of the Single Audit Act of 1984 and be <br />made available for inspection by the County staff. The County, or any of its duly <br />authorized representatives, shall, to the extent allowed by law, have access for the <br />purpose of audit and examination to any books, documents, papers, and records <br />that pertain to this project. To the extent allowed by law, if as a result of <br />inspection of the audit, any project expenditure is disallowed the County may, at <br />its sole discretion, reduce the amount of any expenditure under this contract by <br />the amount disallowed or demand repayment. OPC agrees to submit program <br />activity information to the Information Management System (IMS) database of <br />the Criminal Justice Partnership Program immediately after each client contact. <br />OPC further agrees to maintain adequate documentation to support all costs <br />billed to County pursuant to this contract. Such records and supporting <br />documentation must be retained and available for audit purposes until June 30, <br />2005. Adequate documentation is defined as follows for each major budget <br />category: <br />A. Administrative: Documentation must include time and attendance records, <br />payroll periods, payment rate and a brief description of the services provided. <br />Reports must be signed by OPC's Area Director or his/her designee. This <br />requirement applies to all personnel paid from funds obtained by OPC <br />pursuant to this contract. <br />B. Contractual Services: For individual contractual service providers, <br />documentation must include the signed contract, time and attendance reports <br />showing time period, payment rate, hours per day and service(s) provided. <br />Documentation must be signed by the contractual service provider and the <br />project director. In case of organizations performing professional services, <br />documentation must include a detailed billing indicating services performed <br />or products delivered, payment rate consistent with contractual agreement, <br />and approval by OPC's Area Director or his/her designee. <br />C. Supplies and Other Operating Expenses and Equipment. Documentation must <br />include purchase order authorization and audited vendor invoices approved by <br />OPC's Area Director or his/her designee. OPC further agrees to maintain a <br />current inventory of all County-owned equipment in its possession. <br />XIII. Title to all property acquired in whole or in part with contract funds in accordance <br />with an approved budget and other requirements set by the County shall be held at <br />4 <br />