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1) Feasibility study to determine the most economically efficient HVAC system, <br />with strong focus on the life cycle cost to be designed far the Whiffed Human <br />Services Center and the Northern Human Services Center; and <br />2) Ta design the resulting systems for the two facilities, produce specifications <br />and drawings to support the bid process, and to provide construction <br />administration services throughout the project; and <br />3) To design, produce specifications and drawings for the bidding procedure and <br />to provide construction administration for upgrades to the electrical services in <br />the Court Street Annex. <br />Commissioner Jacobs made reference to point #1, "Feasibility study to determine the most <br />economically efficient HVAC system," and added, "most economically and environmentally efficient <br />HVAC system." <br />A motion was made by Commissioner Jacobs, seconded by Commissioner Gordon to approve <br />a proposal and a contract with Robson and Woese for the three items as listed above with the additional <br />language and authorized the Chair to sign. <br />VOTE: UNANIMOUS <br />9. ITEMS FOR DECISION -REGULAR AGENDA <br />a. Authorization to Purchase Property and Pursue Financina renovation Efforts at 228 <br />South Churton Street <br />The Board considered the purchase of property at 228 S. Churton Street in Hillsborough for <br />use as offices for the Department of Purchasing and Central Services. <br />Director of Purchasing Pam Jones summarized the information in the agenda abstract. She <br />said that the counter offers that were received from the owners of the property were within the <br />acceptable terms - $56,000 for the south end of the property and $240,000 for the north end of the <br />property plus the additional lot behind it. This is a total of $296,000 for the building and the lot. The staff <br />will be seeking third party financing for the full $296,000 for 59 months, which will be $65,000 per year <br />and $19,000 is offset by the rent that is currently paid so the new money would be around $46,000. She <br />said that they intend to pursue an environmentally sensitive renovation on this project. <br />Commissioner Gordon asked that a limit be set on the contracts for professional services and <br />the bids for the renovation. Pam Jones said that the estimate for the roof work was between $45-50,000. <br />She said that she would not know this amount until the bids came in. The architectural work would be <br />10-12% of whatever the budget of the project is going to be. <br />John Link suggested a limit of $75,Q00 between now and August 15, 2000. <br />The Board agreed to add #6 to the actions that the amount disbursed between now and <br />August 15,2000 would not exceed $100,000. <br />A motion was made by Commissioner Jacobs, seconded by Commissioner Gordon to <br />approve the following actions: <br />1) Authorize the purchase of 228 S. Churton Street, Hillsborough for use as offices far the <br />Department of Purchasing and Central Services; and <br />2) Authorize Manager to contract for professional services as may be necessary to carry out <br />the retrofit of the space; and <br />3) Authorize the Purchasing Director to award bids for renovation work that would be above <br />her approval limit but are necessary to commence between July 1, 2000 and August 15, <br />2000; and to report same to the Board of Commissioners; and <br />4} Approve a Reimbursement Resolution; and <br />5) Approve the capital project ordinance to support such action. <br />6) The amount disbursed by the Manager and the Purchasing Director between now and <br />August 15, 2000 for this project will not exceed $100,000. <br />VOTE: Ayes, 4; No, 1 (Commissioner Halkiotis) <br />b. EmPOWERment, Inc. Reauest for Funds for Acauisition of Eleven Homes <br />The Board considered a request for funds from EmPOWERment, Inc. for the acquisition of <br />eleven homes in Carrboro for the purpose of repairing and reselling these homes to low income families. <br />13 <br />