2011-219 Solid Waste - Judy Brooks for collection of Food Waste

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viii. Each service vehicle must not leak collected organic material and/or fluids, and the exterior of vehicles should be reasonably clean and represent the County in a professional. manner; ix. Each -sendce vehicle must meet all Federal, State and local regulations and be equipped with a spill kit to assist in the cleaning of any fluid leaks ar spills including diesel fuel, hydraulic fluid, ofl, etc. x. 1Alork with the County and generator to determine the minimum number of service ' containers needed for collection. ' xi. Guarantee that properly separated. food waste and organic waste material will .not be landfilled. III. GENERAL REQUIREMENTS FOR SELECTED CONTRACTOR . A. Reporting Beyond those requirements listed in Section II, Subsection F, Contractor shall submit monthly and annual reports to the County. The required monthly reports shall be submitted with invoice for services, and shall include: • itemization of alt charges to County for materials used (if applicable), cost per ton, and total tonnage; • Total~weights collected for each collection day for each business; • Total weights collected from each business in the program for that respective month. Required annual reports are to include summaries of the above information, and are to be submitted by August 1 n of each year. B. insurance Requirements All insurance requirements are included in the County's Service contract which. is Included. The successful contractor shall be xequired to enter into the Service Contract Evidence,of insurance must be provided with the proposal. C. Term The term of the Contract shall be for a five (5) year period beginning upon the date of execution of the Contract and #erminating five (5.) years~from the effective date provided~~that: • funds are authorized annually by the Board of Orange County Commissioners; • neither County nor the Contractor desire to alterihe terms of the contract during the five year period, and • the Contract is not otherwise terminated through provisions of another clause of the Contract. At the close of the in~ial five (5) year term the contract may be extended at the option of County and with the agreement of Contractor tv include up to two additional two year renewal periods. N. PROPOSAL PROCEDURES A. Proposed~Time[ine The proposed timeline for t-he RFP process and program implementation is as follows: April 29, 2011.- RFP 367-5175 is issued May 6, 2011 at 3:00 PM -Mandatory Pre-Proposal Meeting May 10, 2011 at 3:00 PM -Deadline for written questions May 17, 2011 at 5:00 PM -RFP submissions are due