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v. Procedures and Guidelines when the Provider Accepts a Translation <br />Assignment: <br />When asked to translate from English into the second language, the <br />Translator shall review the original English version and request any <br />clarification from County staff prior to translation. <br />2. As needed, the Translator will discuss with County staff <br />recommendations to improve the utility and cultural appropriateness of <br />material for the target audience prior to translation. Upon consultation <br />with Translator, County staff may choose to modify the English version <br />before resubmitting for a direct translation. Document consultation may <br />be charged as part of the translation service, but must be agreed upon in <br />advance. <br />3. All translations should match the original version in terms of content and <br />format. <br />4. The Translator will submit an electronic version of the translation. <br />Documents must be formatted using an MS Word software program <br />and/or submitted as a PDF so that County staff can open and read the <br />document. <br />4. Duration of Services <br />a. Term. The term of this Agreement shall be from 07/01/2011 to 06/30/2012. <br />b. Scheduling of Services. The Provider shall schedule and perform his activities in a <br />timely manner. Should the County determine that the Provider is behind schedule, it may <br />require the Provider to expedite and accelerate his efforts, including providing additional <br />resources and working overtime, as necessary, to perform his services in accordance with <br />the approved project schedule at no additional cost to the County. <br />The Commencement Date for the Provider's Basic Services shall be 07/01/2011. <br />5. Compensation for Basic Services. Compensation for Basic Services shall include all <br />compensation due the Provider from the County for all services under this Agreement as provided <br />in Section 3 above. <br />a. The maximum amount payable for Basic Services shall not exceed $20,000 Dollars <br />($55.00 per/hour for interpretation and $0.18/word for translations). Payment for Basic <br />Services shall become due and payable within thirty (30) days of Provider properly <br />invoicing County. Payment shall be subject to provisions of Sections 5 (a) and (b). <br />b. For Interpretation: County will compensate Provider for services rendered at an hourly <br />rate. Per hour reimbursement will begin at the time the Provider meets with County staff <br />for the appointment and ends at the time the staff and interpreter contact is completed. <br />There will be a minimum of one (1) hour of service for an appointment. <br />i. County will reimburse the Provider for one (1) hour of service in the event of a <br />same day cancelled appointment. That includes appointments for clients who do <br />not show up for an appointment, and for those who cancel an appointment with <br />less than 24 hour notice. County will not reimburse for any Provider mileage. <br />Revised June 2011 <br />4 <br />