Agenda - 06-03-2003 - 8m - Laserfiche WebLink

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2. collected, incorporated and distributed to Town of Hillsborough by staff. If the BOCC wishes to have the Hillsborough project presented by staff at a regular meeting or work session, then this likely would require: 1. A request from the Chair to the Mayor for more time, and 2. Discussion with the County Manager and Chair to choreograph an appropriate meeting date. In accordance with Section 2. 1, either jurisdiction may request a joint meeting of the elected boards to discuss a development proposal subject to courtesy review. The request shall be made in writing by the reviewing jurisdiction when comments are submitted or in writing by the approving jurisdiction upon receipt of comments. When either party requests a joint meeting, the approving jurisdiction agrees to delay its approval process and /or commitment for utilities for the project in question in order to accommodate the joint meeting. If such a meeting is scheduled, the developer will provide five (5) additional copies of the development proposal application. MAY 5, 2003 JOINT MEETING: The primary discussion of the courtesy review agreement related to the utility service provision process in the Orange County planning jurisdiction. The attached chart shows the process whereby the Planning Board reviews the proposal at the Concept Subdivision Stage prior to Hillsborough being formally notified for utility commitment. A joint meeting could be requested at that time. The timeframe of a five-day 'turnaround' for comments can be difficult in some cases, so an increased timeframe may be warranted for certain projects. This issue was discussed at the meeting. Hillsborough is considering expanding the application and review period. FINANCIAL IMPACT: There is possible personnel resource impact as an existing planner would add to their responsibilities and be assigned to react to proposals in relatively short time frames and attend meetings to understand the proposal and offer comment. RECOMMENDATION(S): The Administration recommends that the Board APPROVE the revised Courtesy Review Agreement and checklist.