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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: June 3, 2003 <br />SUBJECT: Orange County /Hillsborough Courtesy Review Agreement <br />DEPARTMENT: Planning and Inspections <br />ATTACHMENT(S): <br />Action Agenda w <br />Item No. s� <br />PUBLIC HEARING: (Y /N) No <br />INFORMATION CONTACT: <br />Revised Draft Agreement with Revised Map Craig N. Benedict, ext. 2592 <br />Reservation of Utility Capacity for Review Purposes <br />Checklist <br />TELEPHONE NUMBERS: <br />Hillsborough 732 -8181 <br />Chapel Hill 968 -4501 <br />Durham 688 -7331 <br />Mebane (336)227 -2031 <br />PURPOSE: To consider a revised Courtesy Review Agreement, including checklist, with the <br />Town of Hillsborough. <br />BACKGROUND: This agenda item was continued from the May 20, 2003 BOCC meeting in <br />order to revise the attached Courtesy Review Agreement checklist. Section 2.1 of the <br />agreement text sets forth the ability of either Orange County or Hillsborough to request a joint <br />meeting. The checklist was intended to simplify the steps to be followed and item number 11 <br />has been added to mirror the language in the text of the agreement. <br />This item was discussed at the January 29, 2001 Board of Commissioners work session and <br />again during a joint meeting with the Town of Hillsborough on January 31, 2001. The Board <br />adopted the agreement on March 6, 2001. Hillsborough discussed the agreement that spring, <br />but did not adopt it. <br />A joint staff work group composed of John Link, Orange County Manager, Craig Benedict, <br />Orange County Planning Director, Eric Peterson, Hillsborough Town Manager, Demetric Potts, <br />Assistant Town Manager and Public Works Director, and Margaret Hauth, Town Planning <br />Director worked on the outstanding issues in late 2001. <br />The process for distribution of development project review material in each local government is <br />not included in the agreement because it is an internal process. The agreement does include <br />the five working day timeframe for return of comments. This timeframe is important because it <br />allows time for review and comment while still permitting both parties to adhere to adopted <br />agenda review and distribution schedules. The process proposed in Orange County by staff <br />includes forwarding the material to the BOCC as soon as possible through hard copy or e-mail <br />without staff comment. Staff and BOCC comment independently and the comments are <br />