Agenda - 06-03-2003 - 8j - Laserfiche WebLink

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6 • Succession of authority for critical departments. • Space needs for alternative operations. • Agenda and attendance sheet of department head meetings. • Copies of research of suitable alternative government operations sites including latitudinal and longitudinal coordinates. • Copies of research of suitable emergency responder staging areas and helicopter landing zones, including latitudinal and longitudinal coordinates. • Maps of continuity of operation sites and landing zones. • Gap analysis of records preservation policies and practices. • Expenditure report, copies of receipts, and mileage records. Phase 3 Tasks (October 1-November 30, 2003) $11,365.00 • Identify timeline and priority list of governmental services re-establishment. • Identify needs for training, infrastructure, supplies, and personnel to ensure continuation of services. • Identify records preservation policy and practice improvements. • Meet with applicable department heads to review necessary updates. • Update Multi-hazard plan with continuity of operations information including new operating and staging areas, records preservation practices, and prioritization of county services re- establishment. Phase 3 Deliverables: • Timeline and priority list of governmental services re-establishment • ~ List of needs for training, infrastructure, supplies, and personnel. • Improvement list for records preservation policies for county departments. • Agenda and sign-in sheet for final department head meeting. • Copy of updated Multi-hazard plan with continuity of operations information. • Expenditure Report, copies of receipts, and mileage records. Phase 4 Tasks (December 1-December 31, 2003) $11,365.00 • Update the minimum positions to effectively staff the EOC. • Review EOC layout for station and traffic flow improvements. • Identify EOC facility and equipment needs for use in allocating future funding allocations. • Review and update message flow procedures. • Review and update briefing materials and modify Incident Command System forms for EOC use. • Review and update policies and procedures. • Update County multi-hazard plan to reflect changes.