Agenda - 06-03-2003 - 8j - Laserfiche WebLink

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5 Proposed Phased Schedule of Project Tasks Emergency Operation Planning and updates will be achieved during the period covered by this grant- May 1, 2003 through and inclusive of December 31, 2003. Phase 1 Tasks (July 10- July 31, 2003) $13,051.50 • Finance a Project Administrator to oversee the project. • Fund a designated position or hire a contractor to complete the project. • Fund a temporary time-limited assistant to perform administrative tasks for the project. • Complete identification of critical services. • Lease necessary hardware for the completion of field research. • Procure necessary office supplies. • Develop task list, timeline, and meeting schedule for project. • Develop glossary of terms to ensure consistent terminology in plan. Phase 1 Deliverables: • Contact information of Project Administrator. • Contact information of designated staff member or contractor. • Important task list, timeline, and meeting schedule. • List of critical services and departments. • Glossary of terms and acronyms. • Expenditure Report, copies of receipts, and mileage records. Phase 2 Tasks (August 1- September 30, 2003) $11,365.00 • Conduct risk assessment of critical services. • Conduct vulnerability analysis of critical services. • Meet with heads of critical departments: o Determine. succession of authority ^ Identify employees to be delegated authority. ^ Ensure appropriate training is provided to those employees. ^ Involve the purchasing director in developing this list to ensure its maintenance. o Ensure that accurate contact information in maintained within the department and copies are forwarded to the purchasing director. o Determine space and logistics needs for alternate operating sites., o Examine preservation of records policies and procedures. • Field research of suitable alternative government operations sites. • Field research of suitable emergency responder staging areas and helicopter landing zones. • Mapping of identified continuity of operation sites and landing zones. Phase 2 Deliverables: • Risk assessment of critical services. • Vulnerability analysis of critical services.