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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: May 6, 2003 <br />Action Agenda <br />Item No.j - G <br />SUBJECT: Boundary Survey of Two Farms for Agricultural Conservation Easements <br />DEPARTMENT: Environment and Resource PUBLIC HEARING: (YIN) <br />Conservation <br />ATTACHMENT(S): INFORMATION CONTACT: <br />Example of Request for Proposals Dave Stancil, 245 -2590 <br />Rich Shaw, 245 -2591 <br />Pam Jones, 245 -2652 <br />TELEPHONE NUMBERS: <br />Hillsborough <br />732 -8181 <br />Chapel Hill <br />968 -4501 <br />Durham <br />688 -7331 <br />Mebane <br />336- 227 -2031 <br />PURPOSE: To award a proposal for professional services associated with a survey of two farm <br />properties from which Orange County is purchasing agricultural conservation easements. <br />BACKGROUND: In September 2002, Orange County was awarded $784,155 from the US <br />Department of Agriculture Farmland Protection Program to help the County purchase <br />conservation easements on three farms: Cheek farm (Chapel Hill /Bingham townships), Walters <br />farm (Cedar Grove Township) and Ward farm (Cedar Grove Township). Orange County <br />accepted the federal grant with the signing of a Cooperative Agreement in October 2002. <br />ERCD is working with all three farms to develop the terms of the conservation easements. The <br />easements will operate as perpetual deed restrictions, which will assure that the land will remain <br />available for farming. The County needs both the Cheek and Walters farms surveyed in order <br />to proceed with the conservation easements. (The Ward farm was surveyed recently and does <br />not require a new survey.) The surveyor will prepare a plat for recording the easement. The <br />surveyor will also flag the property boundaries and mark all corners with irons. <br />Orange County solicited bids from four local surveyors. Responses were received from three <br />firms. ERCD, in consultation with the Purchasing and Central Services Department, <br />recommends awarding the Cheek farm survey to Brady H. Goforth and Associates (total <br />estimated cost of $5,500) and the Walters farm survey to Landmark Surveying, Inc. (total <br />estimated cost of $8,100). <br />County policy requires Board approval for expenditures with licensed professionals, specifically <br />architects, engineers and surveyors. <br />