Agenda - 03-24-2003 - 8i - Laserfiche WebLink

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V. ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: March 24, 2003 SUBJECT: Bid Award: Buffer Planting Plan at the New C &D Landfill DEPARTMENT: Purchasing Department and Solid Waste ATTACHMENT(S): Bid Tabulation List of Plants Buffer Planting Plan Cross Section Diagram Action Agenda Item No._ PUBLIC HEARING: (Y /N) No INFORMATION CONTACT: Pam Jones, 245 -2652 Gayle Wilson, 968 -2885 TELEPHONE NUMBERS: Hillsborough 732 -8181 Chapel Hill 968 -4501 Durham 688 -7331 Mebane 336- 227 -2031 PURPOSE: To consider awarding a bid to GTW Landscaping of Rougemont, NC to provide and install landscaping material along the north side of Eubanks Road to provide a visual buffer at the new construction & demolition (C &D) landfill. BACKGROUND: The Board of Commissioners adopted a resolution on February 7, 2001 indicating the intent to construct a new C &D landfill as part of a master plan that emphasizes reduction and recycling activities and that will assure an environmentally sound and convenient option for managing the residual materials from local generators of construction and demolition waste. The resolution directed the Manager to "develop a solid waste facilities master plan that would integrate aesthetics as a design priority, consistent with the high standards of the Eubanks Road community." Staff presented the Solid Waste Facilities Master Plan at the Board's work session on solid waste matters on October 1, 2001. A portion of that presentation included a review of a quality planted buffer to be developed along Eubanks Road, in accordance with a landscape plan prepared by Mr. Charles Burger, ASLA. The plan was also presented to the Rogers Road community at a neighborhood meeting that year. Now that the County has acquired the property for the new C &D landfill, staff is ready to proceed with a bid award for the buffer landscaping plan. The project will consist of providing and planting 216 trees and shrubs (including hollies, junipers, dogwoods, pines, magnolias, and laurels) as well as spreading mulch (provided by the County) over the planting beds. A bid package was developed that included detailed plans and specifications created by Charles Burger. Bids were solicited from six vendors on Orange County Bid Number 1303. Four companies responded with bids. Pursuant to the attached bid tabulation, GTW Landscaping of Rougemont, North Carolina submitted the lowest responsible bid that was responsive at a cost of $25,260, which includes a one -year warranty.