Agenda - 03-24-2003 - 8g - Laserfiche WebLink

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A-�ctchffeni- ORANGE-CHATHAM JUSTICE PARTNERSHIP COMMITTEE STRUCTURE MEMBERSHIP REQUIREMENTS: a) The Executive Committee will be composed of all officers, Committees Chairs, the 15B Chief Court Counselor, the 15B Judicial District Manager and a 15B District Court Representative. b) The Co- chairpersons will appoint Committees to carry out the legislative mandates and general purpose of the Partnership. c) The Co- Chairpersons of the Partnership shall appoint the Committee Chairpersons. d) The respective State staff, (Consultants), must attend any Funding Committee reviews. e) County staff and State Consultants will attend committee meetings as necessary. EXECUTIVE COMMITTEE: a) The Executive Committee shall meet the second Tuesday of every month, unless otherwise announced. Members of the Executive Committee shall be notified of all meetings in writing, by phone, e -mail, or fax at least two days prior to the meeting. The Co- Chairperson of the Partnership or two Executive Committee members may call such meetings as deemed necessary to carry out its duties. b) The primary responsibilities of the Executive Committee are as follows: 1. The Executive Committee will be responsible for the overall administration of the OCJP and for ensuring that the statutory mandates of both the Criminal Justice Partnership Program and the Juvenile Crime Prevention Council are met. 2. They will receive and be made aware of all major business of the OCJP prior to its presentation at an Advisory Board meeting. 3. The Executive Committee will evaluate the progress of the Partnership and Partnership staff and make recommendations as to its direction. 4. The Executive Committee will evaluate and oversee all committees to ensure at least minimal operations. 5. The Executive Committee will orient all members as to the duties and responsibilities of the Partnership. MONITORING AND EVALUATION COMMITTEE: a) The Monitoring and Evaluation Committee will evaluate existing programs receiving or recommended for funding and monitor the performance of these programs. b) The Committee will be responsible for conducting an ongoing assessment of the effectiveness of funded programs in meeting stated goals and objectives. c) The Committee will develop guidelines regarding monthly, quarterly, and annual reporting, along with developing guidelines regarding the presentation of programs reports to the board. d) Programs funded by the Partnership should be monitored on a quarterly basis. This will include interviews with staff and clients, record reviews, on -site visits of program activities, etc. e) The Planner and/or any willing members of the Monitoring and Evaluation Committee should participate with the State staff in conducting the evaluation of the programs funded from the NC DJJDP and NC DOC. f) No OCJP member who is paid by the above agencies or supervises someone paid by the above agencies shall be eligible to vote on the Monitoring and Evaluation Committee. 04