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9 <br />3 <br />7. Budget and Bid Award <br />a. Once the construction drawings have been prepared and the final project budget <br />completed, the Town Council considers recommendations of Project Planning <br />Committee and Town Manager, makes its decisions and requests the County <br />Commissioners' approval of updated Southern Park capital project ordinance for the <br />Construction Approval Phase as quickly as possible, so that the bids can be awarded <br />within 60 days of the bid opening. <br />b. Town Council's budget may include funding for public art, whose expenditures <br />would be overseen by the Public Arts Commission according to the Percent for Art <br />Program <br />c The Board of County Commissioners considers recommendations of the Project <br />Planning Committee and Town Council in approving the capital project ordinance <br />for Construction Approval phase. <br />e. After County Commissioners agree upon budget, Town Council adopts capital <br />project budget ordinance and awards contract <br />8. Construction <br />a. Parks and Recreation staff, designer, value engineer and contractors proceed with <br />construction <br />b Value engineer joins staff, designer and contractors for appropriate project meetings <br />and maybe involved between those meetings <br />c. Periodic reports made to Project Planning Committee, at least quarterly, but more <br />often if circumstances dictate <br />d. If cumulative change orders come close to the Town Council's limit, proposed <br />change orders would be reviewed by Project Planning Committee and the Town <br />Manager, both of whom would make recommendations to Town Council. <br />9. Completion <br />After completion and final close-out of the project, a report would be prepared for both <br />the Town Council and the Board of County Commissioners that details final costs, <br />constituting the Final Accounting Phase. <br />