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5 <br />(3) Meals <br />The daily allowance for meals for in-state travel will be in accordance with <br />the meal portion of the second tier of M&IE (meals and incidental expense) <br />rates established under IRS guidelines which are currently the total M&IE <br />rate less $3 per day . The daily allowance for meals for out of state travel will <br />be paid in accordance with the meal portion of the M&IE rates established <br />under IRS guidelines for the travel destination location. Meals for partial day <br />travel will be reimbursed with the approval of the appropriate supervisor <br />based on the meal breakdown in the per diem schedule. The Financial <br />Services Department shall adjust the per diem. rates when it receives <br />notification of a per diem rate change to be effective at the later of the <br />beginning of the subsequent month or whenever the new rate is effective. <br />(4) Registration Fees <br />Conference, convention or training registration fees may be paid in advance <br />by the County or the traveler. Paid receipts are required for reimbursement <br />when fees are paid by the traveler. <br />(5) Parking Fees <br />Paid receipts are required for reimbursement of parking fees. Tips to parking <br />attendants will not be reimbursed. <br />(6) Telephone Charges <br />A personal "safe arrival" three minute telephone call is authorized. Business <br />telephone calls will be reimbursed with sufficient justification using the <br />Travel and Expense Statement. <br />(7) Non-reimbursable Items <br />Alcoholic Beverages <br />~In Room Movies <br />Family or Other Traveling Companions' Expenses <br />Maid Services <br />Red Cap Services (except for those with a handicap or special needs) <br />(8) Cancellations <br />In the event of canceled travel plans, it is the traveler's responsibility to <br />pursue all available refunds. The County will reimburse non-refundable costs <br />if the cancellation is the result of a County action, an emergency, or any other <br />situation deemed reasonable by the appropriate department head or <br />supervisor. Non-refundable items must be reported to the Financial Services <br />Department. <br />b. Non-overnight Travel <br />(1) Advances ' <br />With the exception of registration fees, travel advances will not be made for <br />non-overnight travel. <br />ORANGE COUNTY TRAVEL POLICY Page 4 of 5 <br />