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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: June 21, 2011 <br />Action Agenda <br />Item No. 5--~ <br />SUBJECT• Employee Cellular Device Policy <br />DEPARTMENT: County Manager and Financial PUBLIC HEARING: (Y/N) No <br />Services <br />ATTACHMENT(S): <br />Proposed Cellular Device Policy <br />INFORMATION CONTACT: <br />Frank Clifton, (919) 245-2300 <br />Clarence Grier, (919) 245-2453 <br />PURPOSE: To approve an Employee Cellular Device Policy for the reimbursement of business <br />use of employees cellular devices. <br />BACKGROUND: Due to business need, and in the course of job responsibilities, cellular <br />devices (wireless phone and data services) are becoming a preferred method for business <br />communications. Throughout the County, several departments and employees use County- <br />issued cellular devices (cellphone, PDA and etc.). Additionally, these same employees have <br />personal cellular devices that they utilize to perform their daily job responsibilities. <br />The proposed cellular device policy would provide a reimbursement to employees for their <br />business use of their personal cellular device. The reimbursement would be optional for the <br />employee and would have to be approved by the Department Head and or the County <br />Manager. The total reimbursement would be $35 monthly, and the reimbursement would a <br />taxable fringe benefit. Currently the County pays an average of $35 per month for 249 County- <br />issued cellular devices. <br />FINANCIAL IMPACT: The total financial impact would be $104,580, but would be off-set by the <br />current amount the County pays for cellular devices. The net cost to the County would be $0. <br />RECOMMENDATION(S): The Manager recommends that the Board approve the Employee <br />Cellular Device Policy. <br />