Orange County NC Website
Browse       Search
2. All called special meetings shall be noticed in accord with North Carolina Law and <br />delivered to the Clerk to the Board. <br />C. Emergency Meetings <br />1. A majority of advisory board members or the Chair may call a meeting in emergency <br />circumstances by providing telephone notice to media outlets at least one hour <br />prior to the meeting. <br />2. An emergency situation includes a disaster that severely impairs the public's health <br />or safety. In the event telephone services are not working, notice that the meetings <br />occurred must be given as soon as possible after the meeting in accord with North <br />Carolina Law and by delivery to the Clerk to the Board. <br />D. Notice of Meetings Generally <br />1. Notice of advisory board meetings, including public hearings and appeals if <br />applicable, and agendas shall be made available to all members and interested <br />parties, and to any person who requests such notice, at least ten (10) days in <br />advance of the meeting bye-mail and by posting on the Orange County government <br />website. <br />2. A11 applicable notice requirements established by North Carolina law shall be <br />followed. <br />E. Agendas <br />1. Board members and/or staff members should submit agenda items to the Chair and <br />staff at least days prior to a scheduled meeting,... <br />2. The agenda must provide a description of each item of business to be transacted or <br />discussed so that interested members of the public will be capable of understanding <br />the nature of each agenda item. <br />3. As a general rule, only those items appearing on the agenda will be discussed or <br />voted on. However, if an item is raised by a member of the public, the advisory <br />board may accept public r.omment and discuss the item so long as no action is taken <br />until a subsequent meeting. <br />4. With the Chair's agreement, the designated staff will develop and distribute to each <br />member an agenda listing. the matters to be considered at upcoming advisory board <br />meetings. Also, so far as`"practicable, copies of all written reports that are to be <br />presented to the advisory board for members' review will be included in this <br />package at least ten (10) days before the meeting. <br />5. All recommendations and reports of the advisory board, approved in the form of <br />motions, shall be conveyed exclusively to the Orange County Board of <br />Commissioners for consideration, approval or denial. Outcomes are reported back <br />to the advisory board. <br />F. Minutes <br />1. Minutes shall be taken of all advisory board meetings and submitted to the Clerk to <br />the Board of Orange County Commissioners for retention and distribution to the <br />Orange County Board of Commissioners. <br />SECTION VII. SUBCOMMITTEES <br />Page 9 of 13 <br />