Agenda - 06-16-2011 - 4 - Laserfiche WebLink

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i. Serves as the presiding officer and conducts advisory board meetings in the absence of the Chair. ii. Has all the responsibilities of the Chair in the Chair's absence. c. The advisory board Secretary: i. Takes (or oversees the taking of) minutes for all. .advisory board meetings. ii. Submits minutes to the Chair to be distributed to advisory board members in advance of meetings. iii. Submits approved advisory board minutes to the Clerk to the Orange County Board of Commissioners for retention and distribution to the Orange County.Board of Commissioners. iv. Assures that other records of the advisory board are kept as .directed by the Chair or the Orange County Board of Commissioners. d. Removal: i. The Chair, Vice Chair and/or Secretary may be replaced at any time by the Orange County Board of Commissioners. SECTION V. ORGANIZATION A. Orientation and Training 1. Orange County will make available for advisory board members and department staff periodic training on state and/or county goals and priorities as well as relevant statutes and policies, including open meetings, public records, conflicts of interest and ethics. (Training for staff is of utr~~ost _importance since they are the ones attending each of these advisory meetings and they need to offer an orientation session for each new member that is appointed to their board- other entities provide orientation training to volunteers as it relates to open meetings laws, public records, etc possible 1x and maybe 2x a year - (but trying to get them to attend has been an issue with other entities) and thus they focus on training the support staff.) 2. Each member shall attend an orientation to familiarize the advisory board members with the operation of County government, applicable department rules, and the operating procedures of the advisory board. a. The .Chair and Vice Chair, if newly elected, shall attend -an additional orientation to familiarize themselves with the duties and responsibilities of the Chair and Vice Chair and the guidelines for conducting meetings. 3. Each voting member. will be encouraged to complete the orientation within the time frame established by the policy of the specific advisory board to which they have been appointed. 4. Advisory board members will be issued a manual and should become familiar with its contents. B. Operating Expenses 1. Members, when in service on the board, are not employees of Orange County. 2. Members serve in a voluntary capacity and shall receive monetary compensation or reimbursement only per standard county policy and with Orange County Board of Commissioners approval. Page 7 of 13